16 days old

Accounts Payable Manager

WGBH
Boston, MA 02109
  • Job Code
    R000548

WGBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

DEPARTMENT OVERVIEW

WGBH Finance Department is responsible for establishing and maintaining the internal financial control structure and environment that enables WGBH to comply with all the applicable laws, regulations, and policies. This encompasses the various business needs of WGBH, including the following functions: financial reporting and analysis, payroll, accounts payable, billing, accounts receivable, and maintenance of the general ledger.

JOB OVERVIEW

The Accounts Payable Manager will oversee the Foundations in-house payable end to end process with duties including supervision of the entry and processing of all invoices and corresponding payments, on a weekly basis.

RESPONSIBILITIES

  • Ensure all invoices, check request, wire and ACH payments are processed in a timely and accurate manner
  • Manage the settlement of 300-500 weekly checks/ACH payments for suppliers
  • Monitor, respond and close items sent to general invoices email inbox
  • Provide units, vendors and external clients with the highest level of customer services and problem solving
  • Collaborates with department colleagues and others throughout the foundation to arrive at solutions to achieve operational efficiency
  • Manage and own Form 1099 process for timeliness and accuracy
  • Collaborate with tax function to ensure timeliness and accuracy of Form 1042 tax withholding process and payment and compliance
  • Prepare monthly templates to be uploaded into Workday as journal entries.
  • Identify and investigate missing invoices, working with business unit personnel as needed to resolve timely
  • Maintain UPS and FedEx shipping accounts
  • Maintain MetroCab, Brattle Transportation, Boston Globe, Boston Herald and New York Times subscriptions and payments
  • Supervise petty cash and accounting front desk.
  • Prepare and timely deliver employee feedback and annual performance evaluations
  • Determine work procedures and workflow. Standardize procedures to improve efficiency and effectiveness of AP team
  • Assist with testing and revision of workday setup and configuration
  • Oversee development and maintenance of foreign currency tables
  • Review and approve employee expense reports to ensure compliance with Foundation expense reporting policy
  • Assist the procurement process where needed
  • Assist in foundation credit card management

SKILLS & EXPERIENCE

  • >4 years of prior accounts payable experience
  • Focused; careful attention to detail and accuracy with a focus on a high-quality work product necessary
  • Can communicate the structure and timeline of tasks to be completed in a clear manner
  • Ability to work in a fast paced and dynamic organization
  • Travel is not required for this position
  • Knowledge of applicable laws and regulations governing 1099 suppliers
  • Strong technical aptitude
  • Strong Excel skills
  • Strong analytical and time management skills
  • Ability to work well with a diverse project team
  • Ability to balance investigating/troubleshooting independently
  • Excellent verbal and written communication skills
  • Experience with Workday a major plus
  • Experience with not-for-profit or broadcasting entities a plus

EDUCATION

Bachelors degree in accounting, finance or business

WGBH is an equal opportunity employer. The community and audience we serve is diverse, and we wish to foster that diversity in our workplace. Toward that end, WGBH does not discriminate against individuals in hiring, employment or promotion on the basis of race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, handicap or disability, veteran or military status, political belief, pregnancy, genetic information or any other characteristic protected by law.







Posted: 2019-11-01 Expires: 2019-11-30
Sponsored by:
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Sponsored by:
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Accounts Payable Manager

WGBH
Boston, MA 02109

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