12 days old

Administrative Assistant

New England Biolabs, Inc.
Ipswich, MA 01938
  • Job Code

New England Biolabs (NEB) is seeking a Part Time Administrative Assistant. The person in this position will support the function of the Operations Specialist serving multiple departments. This role is approximately 25-28 hours per week.

Primary Responsibilities:

  • Coordinate logistics for customer visits and events to ensure a positive experience for our partners; this includes scheduling travel, accommodations, catering and meeting agendas.
  • Support travel logistics and management by assisting in maintaining travel profiles for various staff and coordinate International Visas for NEB employees traveling outside of the US.
  • Assist with support of International Operations to ensure accurate and timely delivery of materials. This includes working cross-departmentally to coordinate forecasting/fulfillment of product samples and literature requests.
  • Use Salesforce case management to review and triage customer inquiries.
  • Manage expense reporting via Concur.
  • Reconcile monthly data from various sources for sales reporting tools.
  • Manage SharePoint Site.
  • Manage multiple departmental calendars.

Required Qualifications and Experience:

  • Minimum of 4 years experience in an administrative role.
  • Strong personal project management skills and the ability to multi-task, while prioritizing and managing multiple projects.
  • Good communication skills, verbal and written.
  • Keen attention to detail.
  • Ability to work independently and problem solve, as well as within a team environment.
  • Excellent time management skills.
  • Knowledge of Microsoft Office Suite.

Preferred Qualifications and Experience:

  • Bachelors degree preferred.
  • Knowledge of Salesforce and SharePoint.

New England Biolabs, Inc. is an Equal Opportunity/Affirmative Action Employer of Minorities, Females, Disabled and Protected Veterans and a participating employer in the Employment Verification (E-Verify) program. More in-depth details of EEO are available here.

If you need an accommodation for any part of the employment process because of a medical condition or disability, please send an email to hr@neb.com or call 978-927-5054 to let us know the nature of your request.

Posted: 2019-10-31 Expires: 2019-11-29
Sponsored by:
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Sponsored by:
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Administrative Assistant

New England Biolabs, Inc.
Ipswich, MA 01938

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