17 days old

Administrative Assistant

Medline Industries, Inc.
Libertyville, IL 60048
  • Job Code
Overall responsibilities are to provide administrative support to the Post Acute Sales Division with a focus on the Corporate Accounts team.

  • Work closely with one other department administrative assistant to ensure fluid support to the entire department. Provide back up to each other, provide assistance due to capacity constraints or large projects.
  • Travel arrangements for several sales VP's including SVP who travel 75% of their time. This includes proactively identifying potential challenges and resolving the issues appropriately
  • Draft and send correspondence and respond to emails as needed
  • Meeting scheduling including group conference calls, in person group meetings, etc.
  • Order business cards for new and existing sales reps
  • Assist with new hire set up as needed
  • Answer phones for the department
  • Prepare adhoc reporting utilizing MS Excel
  • Calendar maintenance as well as daily proactive review of leaders' calendars to ensure accuracy, confirm meetings and preventing overbooking
  • Provide SVP weekly update of team's travel schedules
  • Providing general support to visitors
  • Meeting support: creation of agenda, handouts, and presentation
  • Act as a point of contact for employees and clients
  • Packaging and shipping as requested
  • Other tasks such as (but not limited to): submit and reconcile expense reports, obtaining samples, preparing presentations, processing rebate checks, processing donation requests, team morale building activities birthday cards and special event recognition, etc


  • High School Diploma required, or equivalent
  • Minimum of 2 years related work experience
  • Excellent communication and organizational skills
  • Strong sense of urgency related to getting tasks accomplished
  • Ability to anticipate needs of those being supported
  • Ability to prioritize multiple priorities and adjust to regularly changing priorities
  • Computer proficiency especially in MS Word, Excel, PowerPoint and Outlook
  • Experience using Sharepoint
  • Experience managing multiple calendars in MS Outlook
In return, Medline provides established territories, industry- leading training, and career advancement opportunities. Medline also offers a very attractive compensation package including commission, incentives/bonus, car allowance, full benefits including 401(k) with company match and much more! Relocation is not available.

Posted: 2021-10-08 Expires: 2021-11-06
Sponsored by:
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Sponsored by:
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Administrative Assistant

Medline Industries, Inc.
Libertyville, IL 60048

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