24 days old

Administrative Assistant/Office Coordinator

BSA LifeStructures Inc.
Austin, TX 78701
  • Job Code

Our Austin office is looking for a bright, hard working individual that wants a new opportunity in a role that will showcase their strong office administrative skills. This is a true administrative assistant role but working in the building design industry will offer this role different experiences and exciting responsibilities. If you possess the skills that make a great support team member and you have the attitude of a servant leader that is always looking for ways to help your coworkers this is a great opportunity with a fantastic company!

Position Purpose/Summary

The purpose of this position is to provide a wide variety of administrative support to the office.

Essential Duties and Responsibilities

  • Provide a wide variety of administrative support to multiple team members.

  • Prepare routine and advanced correspondence including letters, contract proposals, meeting agendas, meeting minutes, and reports.

  • Monitor all project submittals and filing deadlines and keep project leaders informed of deadlines.

  • Prepare project specifications and ensure accuracy.

  • Serve as editor and final review of all project documentation before releasing to client.

  • Schedule meetings, conference calls and appointments for team members.

  • Make travel and lodging arrangements for team members or guests

  • Coordinate planning, catering and meeting materials for various internal events.

  • Help prepare for new employees to join the organization

  • Handle logistics for lunch and learn opportunities

  • Order office supplies and maintain well organized and neat office supply area

  • Open, sort and distribute incoming mail.

  • Serve as the office receptionist

Secondary Duties and Responsibilities

  • Serve as back up to mailroom duties

  • Assist with administrative needs for other offices as needed.

  • Maintain professional and technical knowledge by participating in learning opportunities provided by the firm and seeking opportunities for learning outside of the firm.

  • May be required to perform other duties as assigned

Critical Skills and Abilities

  • Computer skills required: Microsoft Windows environment, Microsoft Office: Word, PowerPoint, Excel; Google: Mail, Calendar, Drive, Apps; Basic knowledge of the following preferred: Deltek Vision, InDesign, Adobe Professional, AutoCAD/Revit

  • Effective communication skills: Able to clearly present information through the spoken or written word; reads and interprets information correctly; listens well

  • High accuracy and attention to detail: Able to perform work and job function with precision and accuracy; realizes errors can have significant impact on desired results and is able to avoid errors in almost all circumstances; carefully monitors processes; concentrates on details and organizes and maintains a system of records.

BSA is anEqual Opportunity/Affirmative Action Employer



  • 5 - 10 years: Professional office experience



  • Bachelors or better



  • Team Player: Works well as a member of a group

  • Loyal: Shows firm and constant support to a cause

  • Enthusiastic: Shows intense and eager enjoyment and interest

  • Dedicated: Devoted to a task or purpose with loyalty or integrity

See job description

Posted: 2019-11-19 Expires: 2019-12-18
Sponsored by:
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Sponsored by:
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Administrative Assistant/Office Coordinator

BSA LifeStructures Inc.
Austin, TX 78701

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