Our Austin office is looking for a bright, hard working individual that wants a new opportunity in a role that will showcase their strong office administrative skills. This is a true administrative assistant role but working in the building design industry will offer this role different experiences and exciting responsibilities. If you possess the skills that make a great support team member and you have the attitude of a servant leader that is always looking for ways to help your coworkers this is a great opportunity with a fantastic company!

Position Purpose/Summary

The purpose of this position is to provide a wide variety of administrative support to the office.

Essential Duties and Responsibilities

• Provide a wide variety of administrative support to multiple team members.


• Prepare routine and advanced correspondence including letters, contract proposals, meeting agendas, meeting minutes, and reports.


• Monitor all project submittals and filing deadlines and keep project leaders informed of deadlines.


• Prepare project specifications and ensure accuracy.


• Serve as editor and final review of all project documentation before releasing to client.


• Schedule meetings, conference calls and appointments for team members.


• Make travel and lodging arrangements for team members or guests


• Coordinate planning, catering and meeting materials for various internal events.


• Help prepare for new employees to join the organization


• Handle logistics for lunch and learn opportunities


• Order office supplies and maintain well organized and neat office supply area


• Open, sort and distribute incoming mail.


• Serve as the office receptionist

Secondary Duties and Responsibilities

• Serve as back up to mailroom duties


• Assist with administrative needs for other offices as needed.


• Maintain professional and technical knowledge by participating in learning opportunities provided by the firm and seeking opportunities for learning outside of the firm.


• May be required to perform other duties as assigned

Critical Skills and Abilities

• Computer skills required: Microsoft Windows environment, Microsoft Office: Word, PowerPoint, Excel; Google: Mail, Calendar, Drive, Apps; Basic knowledge of the following preferred: Deltek Vision, InDesign, Adobe Professional, AutoCAD/Revit


• Effective communication skills: Able to clearly present information through the spoken or written word; reads and interprets information correctly; listens well


• High accuracy and attention to detail: Able to perform work and job function with precision and accuracy; realizes errors can have significant impact on desired results and is able to avoid errors in almost all circumstances; carefully monitors processes; concentrates on details and organizes and maintains a system of records.

BSA is anEqual Opportunity/Affirmative Action Employer

Experience

• 5 - 10 years: Professional office experience

Education

• Bachelors or better

Behaviors

• Team Player: Works well as a member of a group


• Loyal: Shows firm and constant support to a cause


• Enthusiastic: Shows intense and eager enjoyment and interest


• Dedicated: Devoted to a task or purpose with loyalty or integrity