18 days old

Administrative Associate

Akima, LLC
Washington, DC 20004
  • Job Code
    TUV01621



Tuvli, LLC an Akima Company, is dedicated to providing our customers with superior, integrated technology and program support services and solutions. Our systems engineering, information technology, information assurance, program support and project management staff work closely with customers to ensure that our solutions are directly aligned with their business processes and desired program outcomes. We emphasize affordability, and delivering the best value for technology investments. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our companys profits go back to our 14,300 Iupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.


We continually seek motivated people with professional skills and work experience in an extremely wide range of employment fieldsfrom systems engineering and modernization, to IT and cyber security to support personnel for virtually every business operation for todays military installations. We are a military friendly employer that strongly encourages veterans to bring their relevant experience and expertise on board. What unites us is a passion to deliver the very best value to every Tuvli customer every day were on the job.

Responsibilities:


The position falls under the office of the Secretariat/Executive Secretariat- Executive Office (S/ES-EX). The Administrative Associate supports the S Bureau and works closely with S/ES-EX staff and Chiefs of Staff, Executive Assistants, Staff Assistants, and Special Assistants of various S Bureau offices.

Indicative of this particular level of work and the degree of involvement in the Secretariat Bureaus activities is the requirement that the incumbent work effectively with high-ranking officials of the Department, other government agencies, and foreign governments. The incumbent provides complete administrative support functions, under the general direction of S/ES-EX Deputy Director, or the Chief of Staff or Executive Assistant of any S Bureau office where the incumbent may be detailed.

  • The Incumbent makes arrangements for S/ES-EX or the detailed office to meet with senior level officials at the White House, the State Department, and other U.S. interagency bureaus and departments, and officials from foreign governments.
  • He/She ensures that all administrative matters are properly handled; drafts request memoranda to S/ES-EX or the detailed office for travel authorizations, passports, office equipment, clearances, and identification passes and computer log-on; maintains all appropriate records within the office and oversees the accurate and department requirements for archiving records.
  • He/She organizes and reviews memoranda, letters, and other correspondence for S/ES-EX or the detailed office to identify format deficiencies, clearances, completeness, and makes corrections to documents as appropriate: determines document distribution; brings urgent items to the attention of S/ES-EX or the detailed office leadership.
  • Researches and investigates facts involving administrative problems or other projects. Gathers, assembles, and analyzes facts and presents oral and written reports of compiled data to S/ES-EX or the detailed office. Participates on special committees or projects concerned with administrative matters. Follows assignments through to completion and develops recommendations.
  • Prints daily briefing materials for S/ES-EX or the detailed office; reviews incoming correspondence and other documents; is responsible for the distribution of classified and sensitive documents in accordance with security procedures. Prepares draft correspondence for signature on a variety of substantive subjects.
  • Utilizes the SharePoint record keeping system to track and trace the progress of action memoranda and other sensitive documents from the Line. Maintains an office tickler system and files correspondence, reports publications, and other documents for the supervisors ready reference and use; conducts annual records disposition in accordance with established Department Records Management procedures.
  • Aids in the coordination of correspondence and other materials received in the office. Maintains contact with persons within and outside of the Department for the purpose coordinating and expediting actions on agendas prepared for outside events; prepares materials for presentation to S/ES-EX or the detailed office for review, including ensuring proper formatting and clearances; delivers written materials to the appropriate offices within the department for onward processing. The incumbent reviews incoming correspondence and when necessary calls to the draftees attention any conflict or departure from established policies.
  • Screens telephone calls and meetings by obtaining information and referring calls/visitors to the appropriate staff member; maintains calendars for meetings within and outside the department.
  • Prepares travel authorizations and transportation requests, reviews travel vouchers, and supports overseas and domestic travel for S/ES-EX or the detailed office. Assists S/ES-EX or the detailed office by making travel arrangements, including obtaining reservations, tickets, passports, and visas. As required, prepares letter to officials of foreign embassies concerning visa requests.


Minimum Qualifications:


  • A Secret or higher level clearance is required.

  • Minimum of two (2) years of experience in related area.

  • State Department experience required.

  • Able to be available for 30% overseas travel.



The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.




We arean equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.




We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.




The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.


Please do not use the dedicated email or phone number above to inquire on the status of your job application.




In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.







Posted: 2019-10-31 Expires: 2019-11-29
Sponsored by:
Farm Credit Services of America Logo
Sponsored by:
Bank of America Logo

Featured Jobs[ View All ]

Featured Employers

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Administrative Associate

Akima, LLC
Washington, DC 20004

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast