25 days old

Administrative Professional 2

Columbus, OH 43215
  • Job Code

The position of Administrative Professional 2
in the Office of Federal Programs plays a critical role in supporting the
offices alignment to Ohios five-year strategic plan, Each
Child, Our Future
. The Office of
Federal Programs purpose and responsibilities address nearly all of the
strategic plans four learning domains, three principles and 10 priority
strategies. The Offices mission is
Empowering Ohios Education Community to Leverage Federal Resources to Support
the Whole Child.

The Offices main functions are to administer key
parts of the federal Elementary and Secondary Education Act and to provide
support to school districts with implementing the law and spending federal funds. The
Administrative Professional 2 will support the Director and other office
leadership in addressing responsibilities, completing assignments, meeting
objectives and achieving goals.

Major Duties and Responsibilities:

Assists Director and other office leadership in program direction:

  • Researches and analyzes materials and information as related to Office of Federal Programs;
  • Researches and provides information as requested by internal and external customers:
  • Serves as point of contact for answering office phones;
  • Assists customers with accessing and understanding how Continuous Comprehensive Improvement Plan (CCIP) and related systems work;
  • Provides customers with information as to how to retrieve login and password for system;
  • Maintains and updates electronic files on regular basis;
  • Develops, maintains and retrieves information from Excel worksheets
  • Provides support to administrators for workshops and trainings;
  • Serves as liaison between Director and office staff, department staff, and other state agencies;
  • Transmits decisions and directives (e.g., documents and maintains confidential and/or sensitive information).

Manages business functions:
  • Monitors and coordinates Directors schedule;
  • Assists in the development and organization of agenda items for various business meetings;
  • Gathers details or documentation needed for meetings;
  • Represents Director at meetings (e.g., records and compiles meeting minutes);
  • Maintains calendar and schedules appointments (e.g., reserves meeting sites, acquires materials and/or equipment, coordinates with building security personnel, tracks confirmations);
  • Facilitates travel arrangements (e.g., handles airline, hotel, conference and ground transportation details, prepares and tracks travel reimbursements);
  • Prepares materials needed for site visits and presentations:
    • Works with site contact person to determine needed agenda items, number of participants, equipment and materials needed;
    • Researches and collects information for presentations;
    • Uses PowerPoint to create presentations;
    • Copies, collates, and assembles presentation packets for distribution.

Performs other related duties as assigned:
  • Orders, distributes, and maintains inventory of office supplies;
  • Creates correspondence;
  • Serves as office records retention coordinator;
  • Attends meetings.

  • Completion of associate core coursework in secretarial science or business office applications from an accredited career school or community college.
  • OR 18 months experience or 18 months training in secretarial/administrative professional field.
  • OR 6 months experience as Administrative Professional 1 (State of Ohio job code, 16871).
  • OR equivalent of Minimum Class Qualifications for Employment noted above.

Posted: 2020-03-06 Expires: 2020-04-04
Sponsored by:
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Sponsored by:
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Administrative Professional 2

Columbus, OH 43215

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