10 days old

Client Service Coordinator - H

Aveanna Healthcare
San Jose, CA 95113
  • Job Code

The Client Services Coordinator is responsible for hiring qualified caregivers that meet patient needs, but are also a good fit for the company. The position requires searching for, interviewing, researching, hiring, onboarding and scheduling of new staff members. Tasks also include working with branch location staff to determine staffing needs, developing and implementing improvements to the process of recruiting candidates and ensuring their location staffing levels are steady and sufficient.

Essential Job Functions
Creates and responds immediately to daily e-mail alerts from Indeed, Zip Recruiter, Craigslist, CareerBuilder and other sources; contacts potential candidates via email, phone and/or texts same day, multiple attempts (morning, lunch, end of day)
Checks recruiting system for new applicants each morning and every two hours throughout day; e-mails and calls all qualified candidates same day; documents and maintains applicant information in recruiting system including status changes
Schedules all qualified applicants for next available Assessment Center during first conversation with candidate when possible
Makes additional contact attempts to all previous active candidates that have not been reached to date
Responds to all new candidates immediately upon return contact
Direct mails one hundred (100) pieces of correspondence to potential applicants each week
Calls through both the list of active caregivers not billing hours and the list of previous employees each week, makes a minimum of twenty-five (25) calls per week
Reviews overtime weekly and recruits accordingly
Tracks new candidates via Excel and sends daily report to Director and other required individuals

Manages the staffing needs of the client as ordered by the physician
Maintains accurate system for tracking staff availability and staffing assignments
Creates, updates and distributes client schedules in a timely manner
Works with field staff and families to accommodate the best staffing match for the client
Maintains accurate client and employee information including demographics and preferences
Informs families of unexpected schedule changes and/or unstaffed shifts as soon as they occur
Collaborates with the Clinical Managers/Supervisors to addresses employee call-outs, tardiness and other personnel issues
Builds strong relationships with families, staff and referral sources
Participates in the QI process as appropriate
Communicates staffing needs to the Director and/or Sourcing Partner
Participates in the on-boarding process as appropriate
Participates in marketing and development activities for clients, referral sources, and community outreach
Maintains active involvement with issues of cost containment, effectively utilizing staff within guidelines
Assists with human resources, payroll and other administrative duties as assigned
Demonstrates knowledge and adherence to Aveanna policies and procedures
Utilizes reports and collaborates with the Clinical Managers/Supervisors to ensure that field staff is appropriately credentialed

High school diploma or GED
One or two years in recruiting or scheduling capacity
Must be able to work after hours on-call schedule
Proficient Microsoft Office skills
Proficient typing skills

Bachelors Degree
One or two years of pediatric/neonatal experience preferred
One year of home care experience highly preferred
Bilingual a plus

Other Skills/Abilities
Must be able to adhere to confidentiality standards and professional boundaries at all times
Ability to remain calm and professional in stressful situations
Ability to multi-task
Attention to detail
Time Management
Effective problem-solving and conflict resolution skills
Excellent organization and communication skills
Leadership skills
Quick-thinking and astute decision making skills

Physical Requirements
Must be able to speak, write, read and understand English
Occasional lifting, carrying, pushing and pulling of 25 pounds
Prolonged sitting, walking, standing, bending, kneeling, reaching, twisting
Must have visual and hearing acuity

Performs duties in an office environment with occasional field visits during agency operating hours
Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditions

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

CCPA Notice for Job Applicants, Contractors, and Employees Residing in California

Notice for Job Applicants Residing in California

Posted: 2021-09-12 Expires: 2021-10-11
Sponsored by:
ADP Logo
Sponsored by:
Bank of America Logo

Featured Jobs[ View All ]

Featured Employers

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Client Service Coordinator - H

Aveanna Healthcare
San Jose, CA 95113

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast