19 days old

Coordinator, Data--US Programs

Save the Children
Lexington, KY 40507
  • Job Code


The Coordinator, Data supports US Programs (primarily Head Start), with primary focus on Incident Reporting, Operations Metrics reporting and match tracking. This position will work closely with all incident reporters, Head Start Finance staff, and other Head Start Management staff. In addition, this position will be responsible for assisting Finance with timesheet adjustments, tracking inventory for Head Start, assisting with preparation of federal reports, and performing data analysis as needed. This position may support other closely related projects, as directed by Management.

What Youll Be Doing (Essential Duties)

The Collective Impact Senior Specialist has primary responsibility for the coordination and management of collective impact projects initiated in Perry County. These functions include, but may not be limited to the following:

  • Incident Report Management (15%)
    • Monitor all Help Desk Incident Reporting submissions daily

    • Work with Incident Reporter and Global Safety and Security team to resolve the Help Desk ticket

    • Share Incident Reporting information with HR and Executive staff as necessary

    • Assist Finance Director in updating the online incident report as needed and share training resources to Hiring Managers when requested

    • Coordinate with the USPA Operations Manager throughout the insurance claim process for insurance related incidents submitted in the Help Desk system

  • Nonfederal Share Review and Tracking (60%)
    • Review all local volunteer hours and material donations for Head Start programs

    • Coordinate directly with local Head Start fiscal staff to correct any reported errors

    • Compile the final monthly volunteer amounts to the Head Start Match tracker for review by the Program Directors and Finance Managers

    • Assist Finance Managers with documenting the national monthly match into the Head Start Match tracker

    • Assist Finance Director with updating trainings on the nonfederal share process and nonfederal share regulation requirements

    • Track the documentation of facility appraisals for GIK, and coordinate new appraisals every three years.

  • Inventory Management (5%)

      • Compile inventory list across Head Start programsby coordinating with the responsible staff at the programs to update inventory annually.

      • Assist Finance Director in reviewing the inventory to ensure the process is followed and appropriate and up-to-date documentation is on file.

      • Update the list of capital assets for USPA to ensure a full and overall accounting of capital assets. Coordinate with field to conduct annual review, ensuring accurate and up-to-date documentation of existing assets.

  • Continuous Improvement and Efficiency (20%)

      • Support USPA Finance and Operations team by gathering data during startup and closeout of Head Start programs

      • Support USPA Finance and Operations team as a Timesheet Coordinator to revise previously submitted timesheets

      • Data analysis as requested by Finance Director for continuous improvement and efficiency projects.

  • Perform other duties as may be required.

Required Qualifications

  • Minimum 2-3 years' experience in area of expertise

  • High School Diploma or Technical/Vocational Degree

  • Learned knowledge and technical skills to support semi-complex tasks

  • Attention to detail to manage complex tasks, programs or projects

Why you should join the Save the Children Team

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Click here to learn more about how Save the Children US will invest in YOU!

About Save the Children

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children every day and in times of crisis transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Childrens policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Posted: 2020-02-01 Expires: 2020-03-01
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Coordinator, Data--US Programs

Save the Children
Lexington, KY 40507

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