6 days old

EAX Production Coordinator

Redwood City, CA 94063
  • Job Code

Production Coordinator (Contract)

We are looking for a highly organized and detail-oriented Production Coordinator to support our fast-paced and production-oriented team. As a Production Coordinator, you will provide support, and you will act as the primary interface between your team and our internal and external clients.

Primary Responsibilities:

  • Provide clerical and administrative support that aligns with department and team objectives as required.
  • Management of Salesforce contracts and invoice reconciliation
  • Track department expenditures and assist in monitoring budget as necessary.
  • Asset Management & Purchasing (hardware, software, office supplies, swag and misc. peripherals).
  • Space planning and coordinating moves.
  • Serve as coordinator of services with internal and external contacts.
  • Monthly reconciliation of corporate cards and submit Oracle account set-up requests for team members and provide initial training and assistance on iExpense reporting tool.
  • Advocate company policies and procedures.
  • Attend information & training sessions related to new studio processes.
  • Organize meetings, conferences, team building, catering and special events logistics, onsite & offsite.
  • Assist in the coordination & onboarding of new hires, ensuring all parties involved & new hire needs are set up prior to start date and initial first day pick-up.
  • Organize travel for team members (flights, accommodation, car rentals; drafting travel letters and assisting with visa applications when required).
  • Develop and maintain strong working relationships with internal and external partners.
  • Responsible for assisting in branding team space.
  • Responsible for proactively maintaining all department common areas and participating in creative sessions to appropriately brand these areas.
  • Assist team members to submit or escalate Help desk tickets when appropriate.
  • Own and maintain team email Distribution Lists.
  • Attend necessary meetings and record minutes
  • Back up other Administrative Assistants as needed


  • 3-5 years administrative experience.
  • Detail-oriented multi-tasker with excellent time management skills is essential
  • Self-motivator with a strong work ethic, proactively predicting needs before they arise.
  • Strong written and verbal communications skills.
  • Ability to follow through, work successfully with a minimum of supervision, and pay attention to details.
  • High tolerance for dealing with adversity; must perform well under pressure in a fast-paced dynamic environment
  • Maintains highest level of personal integrity; capable of working with discretion when exposed to a high level of sensitive & confidential information
  • Polite, easy-going, patient, & service-oriented with effective relationship-building skills
  • Proven proficiency in MS Office.
  • Proficient in Oracle and/or Salesforce preferred.

Posted: 2019-10-10 Expires: 2019-11-08
Sponsored by:
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Sponsored by:
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EAX Production Coordinator

Redwood City, CA 94063

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