13 days old

Executive Administrative Assistant

Millennium Pharma, Inc.
Boston, MA 02109
  • Job Code

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Job Description

Executive Administrative Assistant

Are you looking for a patient-focused company that will inspire you and support your career? If so, be empowered to take charge of your future at Takeda. Join us as an Executive Administrative Assistant in our Boston, MA office.

Here, everyone matters and you will be a vital contributor to our inspiring, bold mission.


  • Provides comprehensive administrative support to our Senior leader.
  • Performs high-level administrative and office support responsibilities for assigned leader and leadership team.


  • Understands the annual business cycle and anticipates the executives needs regarding preparation for and scheduling of activities; manages the executives calendar; schedules meetings, calls, and other interactions based on the priorities of the executive; arranges travel; completes expense reports in a timely manner.

  • Understands business etiquette; interacts and works successfully with senior leaders of the organization's customers and suppliers to ensure that customer needs are addressed while balancing an executives other responsibilities and commitments; researches solutions to questions and responds independently to email and phone inquiries.

  • Makes sound choices in ambiguous situations; solves issues with reason and calm in times of crisis.

  • Manages the executives email and other correspondence, responding on behalf of the executive where appropriate, forwarding communications to appropriate staff to respond, or bringing the matter to the attention of the executive.

  • Develops an understanding of the executives work style and preferences; assumes responsibilities as requested by the executive.

  • Uses appropriate tools for required work; ensures that all documents produced for the executive are of the highest quality, accuracy, and completeness.

  • Knows the appropriate sources for needed data and gathers data for reports and analysis; prepares reports and analyses to assist executive with decision making.

  • Interacts effectively with all levels of employees throughout the company; works with the executives staff to ensure that business decisions are made in a timely fashion while balancing the executives other responsibilities and commitments.

  • Schedules staff meetings; arranges meeting space or virtual meeting tools; develops staff meeting agendas and ensures that participants are prepared for the meetings; ensures that any follow-up actions resulting from the meeting are documented and completed.

  • Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; approves transactions; responds to inquiries from accounts payable and payees; may approve staff expense reports and other payment requests.

  • Works with finance team to prepare and run financial reports for the executive.

  • Initiate, develop, lead, and participate in improvement processes; actively participates in team audits and resulting process improvements.

  • Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities.

  • Demonstrates the highest level of confidentiality in execution of all responsibilities.

  • Performs other duties as required.


  • High school diploma/GED required. Associates degree or bachelors degree preferred.

  • Minimum 10 years of relevant work experience, or equivalent combination of training and experience. Some industry experience preferred.

  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.

  • Excellent verbal and written communication skills


  • Minimal travel as required for the work, primarily for meetings.


  • 401(k) with company match and Annual Retirement Contribution Plan
  • Tuition reimbursement Company match of charitable contributions
  • Health & Wellness programs including onsite flu shots and health screenings
  • Generous time off for vacation and the option to purchase additional vacation days
  • Community Outreach Programs

Empowering Our People to Shine

Learn more at takedajobs.com.

Takeda is an EEO employer of minorities, women, disabled, protected veterans, and considers qualified applicants with criminal histories in accordance with applicable laws. For more information, visit http://www.takeda.us/careers/EEO_Policy_Statement.aspx

No Phone Calls or Recruiters Please.


Boston, MA

Worker Type


Worker Sub-Type


Time Type

Full time

Posted: 2019-11-25 Expires: 2019-12-24
Sponsored by:
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Executive Administrative Assistant

Millennium Pharma, Inc.
Boston, MA 02109

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