16 hours

Executive Assistant 2

Gaithersburg, MD
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Careers Center | Executive Assistant 2
  • Executive Assistant 2

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  • Unit Description

    Sodexo has a new opening for an Executive Assistant 2 at our North American Headquarters in Gaithersburg, MD. This Executive Assistant 2 will provide administative support to the Senior Vice President and Vice President of the Global Food Platform of our Service Operations division and will also support department members with various projects as needed. Candidates who have strong experience supporting senior level leaders with global interaction are encouraged to . 


    Purpose Of The Job:

    • Provides a wide range of support services to a senior global executive to ensure efficiency and day to day activities run smoothly.  Keeps him/her proactively informed and prepared for upcoming commitments and deliverables.  Makes recommendations based on understanding the organization, business, personnel and procedures.
    • Responsibilities can encompass organizational and administrative functions as well as project oriented activities. Work typically involves handling confidential and sensitive matters.
    • Prepares and maintains various office reports to include creating spreadsheets, presentations and status reports as well as meeting agendas, minutes, etc.
    • Serves as the liaison and bridge for smooth communication between department senior leaders globally, the wider-team/manager’s direct reports and external audiences. Requires continuous use of technical and business vocabulary and detailed knowledge of company operations, organizational procedures and personnel.

    Primary Duties & Responsibilities:

    • Oversees all administrative activities across the business as contact person/gate keeper between management, the wider team and external partners/clients.  Liaise with executives and senior administrative assistants to handle request and make recommendations/decisions.   Responsible to safeguard information that is sometimes confidential.
    • Intricate diary management across various time zones and countries, with ability to make decisions, manage adjustments and time sensitive changes.
    • Prepares reports, email correspondence, letters, forms as well as assist in developing presentations, reading, and researching information.
    • Management of expense reporting and other required business reporting.
    • Ad-hoc project management, office management and event support.

    Minimum Qualifications:

    • Associate's Degree (or higher is preferred)
    • 3 years of experience as an Executive Assistant
    • Proficient in MS Office
    • Strong organizational skills with the ability to prioritize
    • Excellent level of written and verbal communication

    Position Summary

    Performs a wide range of administrative and general support duties of a highly responsible and confidential nature to a member of Sodexo's Senior Executive Leadership. Work is generally varied and administrative or project oriented. Has a thorough knowledge of the principal's accountabilities and method of operation. Requires continuous use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel. Often responsible for interpreting internal policies and procedures. Work typically involves handling confidential and sensitive matters. Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work.

    Qualifications & Requirements

    Basic Education Requirement - Associate's Degree
    Basic Functional Experience - 2 years


    Sodexo is an EEO/AA/Minority/Female/Disability/Veteran employer.




    • Food Services

    Jobs Rated Reports for Executive Assistant

    About Us

    Sodexo touches the lives of 75 million consumers in 80 countries every day. In North America alone, we serve more than 15 million consumers at 9,000 client sites. Wherever we work, our dedication to making every day a better day for people and organizations comes from one goal —to positively improve Quality of Life.


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    Executive Assistant
    93rd2018 - Executive Assistant
    Overall Rating: 93/220
    Median Salary: $57,410

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