16 days old

Executive Assistant

F5 Networks
Seattle, WA 98104
  • Job Code
    RP1015581
  • Jobs Rated
    93rd

Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

We are looking for a seasoned Executive Assistant with a winning attitude; demonstrating initiative and encouraging collaboration. You will assist the Chief Digital Information and serve as a liaison with a wide range of internal and external parties.

We'll look to you to demonstrate excellent organizational and project management skills, an ability to handle multiple priorities in a fast-paced, dynamic environment, with minimal supervision, showing outstanding judgment, tact and communication skills in leading internal and external relationships, accommodating different work styles and shifting workloads. At F5 Networks, EAs excel in their ability to research and resolve non-routine, complex problems; and exhibit a proactive commitment to follow through on assignments; taking initiative and making independent decisions when necessary; effectively articulate issues and provide suggestions and solutions.

What will you do?

  • Provide a wide range of routine and complex administrative and executive support services and coordinate/lead special projects
  • Coordinate and manage complex schedules, calendars (with keen awareness of time zones when scheduling), logistics and support materials for a range of daily operational activities and business meetings.

Organize and maintain E-mail InBox

  • Organize complex travel arrangements and itineraries for offsite, out-of-state, or international meetings.
  • Manage incoming phone and email inquiries, draft and initiate correspondence, coordinate the production, assembly, and distribution of presentation materials for both internal and external requests.
  • Maintain quality control of documents via editing; taking minutes of meetings.
  • Work closely with HR & Recruiting to track open positions and ensure hiring commitments are fulfilled.
  • Prepare and track expense reports; purchase orders; and reconcile budgets.
  • Maintain various databases (contacts, business plans, legal documents) as appropriate for the assigned team(s).
  • Prepare business research and analysis as directed.
  • Promote a positive work environment and effective interdepartmental communications; coordinate closely with other departments on executive meetings and projects.
  • Assist with the planning of special events (as directed).
  • Perform other related duties as assigned.

Interpersonal, Communication, and Composure Skills

  • Demonstrate a high level of integrity and discretion in handling confidential information.
  • Develop and maintain good working relationships with others.
  • Showcase meaningful verbal, written, and listening skills. Choose appropriate and effective channels of communication to accommodate varying working styles and cross-cultures.
  • Maintain a constructive and composed focus in facing and overcoming tough situations.
  • Contribute to the development of productive, high morale teams.
  • Positive problem-solving skills.
  • Initiate contact and build working relationships with people inside and outside of the team.
  • Showcase how you control tight deadlines or changing demands.
  • Be a positive contributor to the team, focusing on accomplishing goals; shows enthusiasm about the team, its productivity, and work results.

Action-orientation and creativity

  • Pursue work with energy, drive, and a strong accomplishment orientation. Develop original ideas, approaches, and solutions to typical, unusual, or difficult situations or problems.
  • React with urgency to situations and events that require a quick response or turnaround.
  • Display energy and initiative.
  • Contribute new ideas and approaches to the way his/her work is done.

Decision making and problem solving

  • Make timely, practical, and sound decisions, and facilitates others in doing so. Gathers and analyzes information and uses it to develop effective solutions to difficult problems or situations.
  • Make sound, timely decisions in moderately difficult and increasingly complex situations
  • Ask questions and collect information to gain an accurate understanding of alternatives before making a decision.
  • Be a key contributor to team problem-solving.
  • Efficiently and creatively solves difficult issues.

Aim for results and deal with ambiguity

  • Focus on achieving positive results contributing to the success of the organization.
  • Work effectively in situations involving uncertainty or lack of information and responds flexibly to change.
  • Define all assignments and work problems in terms of results to be achieved.
  • Work efficiently and diligently on the task at hand, putting in the time and effort needed to do an excellent job.
  • Perseveres in drive for results even when faced with difficulties and setbacks.
  • Demonstrate a "can do" attitude and flexibility responding to shifting workload requirements.
  • Work enthusiastically with others to clarify and understand tasks and results on which to focus.
  • Handle ambiguous, dynamic tasks and assignments.

Other

  • Positive attitude a must.
  • Professionalism in dealing with senior professionals inside and outside the company.
  • Great multi-tasking skills.
  • Ability to work independently.
  • Standout colleague, caring attitude about success of the organization.
  • Willingness to take ownership and be proactive.

Qualifications:

  • Hold B.A. / B.S. degree (or equivalent experience)
  • 5+ years of administrative experience supporting senior management at an international public company.
  • Previous experience with executive assistance or administrative management in the technology industry/on a sales team or on a legal team preferred
  • Expert in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint)
  • Proficient in Microsoft SharePoint
  • Ability to learn new technologies.
  • Positive disposition and team orientation. Good judgment, tact and communication skills in managing internal and external relationships.
  • Excellent organizational and project management skills. Ability to manage multiple priorities in a fast-paced and dynamic environment with minimal supervision.
  • Exhibit creativity and flexibility for responding to shifting workload requirements. Ability to research and resolve non-routine, complex problems relative to office. Ability to research and resolve non-routine, complex problems relative to office administration, management, and operations.
  • Exhibit proactive commitment to follow through on assignments, take initiative, and make independent decisions when necessary. Ability to assertively articulate pertinent issues and provide effective suggestions or solutions.
  • Possess effective conflict resolution, collaboration, and creative problem-solving skills.
  • Professional presence and friendly demeanor to represent F5 Networks effectively and credibly.

Physical demands and work environment:

  • Duties may require being on call periodically and working outside normal working hours (evenings and weekends).
  • Duties may require the ability to travel via automobile or airplane, approximately 10% of the time spent traveling.
  • Duties are performed in a normal office environment while sitting at a desk or computer table.
  • Duties require the ability to utilize a computer, communicate over the telephone, and read printed material

#LI-DC1

The Job Description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.

Equal Employment Opportunity

It is the policy of F5 to provide equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of race, religion, color, national origin, sex, sexual orientation, gender identity or expression, age, sensory, physical, or mental disability, marital status, veteran or military status, genetic information, or any other classification protected by applicable local, state, or federal laws. This policy applies to all aspects of employment, including, but not limited to, hiring, job assignment, compensation, promotion, benefits, training, discipline, and termination. Reasonable accommodation is available for qualified individuals with disabilities, upon request.







Jobs Rated Reports for Executive Assistant

Posted: 2019-11-22 Expires: 2019-12-21
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Executive Assistant

F5 Networks
Seattle, WA 98104

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
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