23 days old

Legal Administrative Assistant

Katten Muchin Rosenman LLP
Charlotte, NC
  • Job Code

Katten is a firm of first choice for clients seeking sophisticated, high-value legal services in the United States and abroad. Our nationally recognized practices include corporate, financial services, litigation, real estate, environmental, commercial finance, insolvency and restructuring, intellectual property, and trusts and estates. Our more than 650 attorneys serve public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals. We provide full-service legal advice from locations across the United States and in London and Shanghai.

Legal Administrative Assistant - Intellectual Property

The Legal AdministrativeAssistantis responsible for providing specialized administrative support and secretarial assistance to assigned attorneys/legal personnel pertaining to all aspects of patent prosecution/intellectual property and Litigation. Assignment involves multi-tasking complex document production with heavy administrative functions and client contact requiring a high degree of executive secretarial and technical skills. Duties to include but not limited to the following:


Generate, prepare, and organize documentation and forms requisite to the patent prosecution practice area and litigation practice area, such as applications for filing, amendments, assignments, certificates of correction, declarations/powers of attorney, disclosure statements, status reports, claims, briefs, subpoenas, motions, notices, orders, interrogatories, tables of authority, extensions of time, etc.

Oversee all aspects of patent prosecution filings from initial preparation of required documents and forms through post-issuance reexamination and reissuance. Assemble documents for attorneys signature. Ensure pertinent dates are docketed.

Ensure accurate indexing and filing of original patent prosecution documents.

Prepare and organize required documentation relevant to court filings including motions, notices, orders, subpoenas, etc. Oversee and coordinate filings with Docket and ensure pertinent dates are docketed. Maintain knowledge of electronic court filing procedures. Index all pleadings.

Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memoranda, and other legal documents from draft or dictated text utilizing MS Word software. Proofread all documents for accuracy and completeness. Compose correspondence when appropriate.

Manage and maintain calendar (utilizing calendar software, if applicable) and assist in meeting deadlines. Schedule appointments and meetings, schedule court reporters for depositions, arrange for conference rooms, and communicate information to all respective parties.

Input attorney/legal personnels time utilizing the Firms time entry software on a daily basis.

Open new client matters and request conflict of interest checks. Generate new files and maintain client, chron, and general files assuring that filing is kept current. Prepare files to be closed utilizing proper records storage procedures. Conduct periodic review of inactive files for possible storage of files.

Maintain up-to-date listing of client/matter names and numbers for each attorney/legal personnel.

Make travel arrangements, prepare itineraries, and compile documents for travel-related meetings.

Prepare expense reports for each attorney/legal personnel. Submit to accounting for processing.

If applicable, prepare and process client billing utilizing Firm billing software. Review/edit/prepare and proofread prebills and invoices; assure client billing is sent out accurately and timely.


High school diploma or equivalent and oneor more years progressive legal secretarial experience; or equivalent combination of education and experience. Prior experience in the Intellectual Property Patent and Litigation practice area of laws with applicable knowledge of court filings required.

Computer proficient with experience and working knowledge of MS Word required. Ability to work with complex, heavily formatted documents and produce documents from transcription. Working knowledge of Outlook, Excel, HotDocs, LegalKEY, Adobe Reader, and PowerPoint preferred. Keyboarding skills of 45 wpm preferred. Familiarity with electronic court filing procedures preferred. Knowledge of PAIR to obtain patent prosecution history.

Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally.

Analytical and technical skills requiring an aptitude for detail, precision, and logic in order to perform essential administrative/clerical functions and utilize Firm software.

Exhibit high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow.

Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.

Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the positions responsibilities.

Proactive with excellent troubleshooting, problem resolution, and follow-through skills in order to oversee and complete assignments/tasks from inception to completion.

Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to organize and interpret source data, perform administrative functions, prepare relevant documentation, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance.

Ability to operate standard office equipment, including computer, telephone, laser printer, transcription equipment, photocopier, scanner, facsimile, calculator, etc.

Ability to perform mathematical calculations and apply mathematical concepts when computing, reconciling balances, verifying numerical data on forms and documents, and preparing expense reports and/or billing.

Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds.

BENEFITS: We offer an outstanding benefit package which includes: medical/dental, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies.

Katten Muchin Rosenman LLP is an Equal Opportunity Employer/AA-M/F/SO/Disability/Veteran.

See Job Description

Posted: 2019-02-27 Expires: 2019-03-28
Sponsored by:
Farm Credit Services of America Logo
Sponsored by:
Bank of America Logo

Featured Jobs[ View All ]

Featured Employers

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Legal Administrative Assistant

Katten Muchin Rosenman LLP
Charlotte, NC

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast