13 days old

Legal Secretary

Cozen O'Connor
West Palm Beach, FL 33401
  • Job Code

Cozen O'Connor has an excellent opportunity as a Legal Secretary with strong litigation support and Corporate Law experience in our West Palm Beach, Florida office. The ideal candidate is an enthusiastic self-starter, who is able to multi-task under time constraints with exceptional attention to detail, take initiative, think strategically and independently and interact with all levels of the firm. The position requires excellent communication, organizational and computer skills for assisting attorneys in various practice groups.

Job Duties and Responsibilities:

  • Type, transcribe and revise all communications and legal documents, charts and tables.
  • Assist attorneys in running their litigation practices in order to provide a high level of customer service to our clients
  • Draft, create and update various attorney documents such as docket sheets and case file logs.
  • Organize, prepare and maintain client and office files both in electronic and paper filing systems.
  • Open and sort incoming communications via standard or electronic delivery and distribute appropriately.
  • Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile rentals, and hotel reservations .
  • Prepare and submit new client and/or new matter forms and sub-files.
  • Working with clients' electronic billing systems and monitoring billing processes.
  • Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks.
  • Proofread all work for both content and context.
  • Strong document processing skills.
  • Strong project management skills
  • Assignments may change from time-to-time and flexibility is essential. Secretaries are expected to extend support and service not only to primary attorneys, but to any attorney within the Litigation practice and the office.

Qualifications and Requirements:

  • Must have at least 3 years' legal and/or secretarial experience; demonstrated litigation support experience required.
  • Typing skills of 60 w.p.m.
  • Must possess strong organizational and communications skills, both verbal and written.
  • Must be very detail oriented and able to multi-task.
  • Strong document processing and project management skills.
  • Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, Redlining, Nuance and PDF Docs4.
  • Must be able to operate the Firm's software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills.
  • Outstanding written and verbal communications and able to professionally interact with clients, attorneys, and staff is required.
  • Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly.
  • Experience with document management program - iManage DeskSite preferred.
  • Experience with e-filing in both State and Federal Courts or similar mandated e-filing vendor for state filings and CM/ECF for federal filings.
  • High School Diploma or its equivalent required.

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.

Posted: 2019-11-23 Expires: 2019-12-22
Sponsored by:
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Sponsored by:
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Legal Secretary

Cozen O'Connor
West Palm Beach, FL 33401

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