18 days old

Medical Secretay II Department of Surgery

Wilmington, DE 19801
  • Job Code

As one of the nations leading pediatric health care systems, Nemours is committed to providing all children with their best chance to grow up healthy. We offer integrated, family-centered care to more than 300,000 children each year in our pediatric hospitals, specialty clinics and primary care practices in Delaware, Florida, Maryland, New Jersey and Pennsylvania. Nemours strives to ensure a healthier tomorrow for all children even those who may never enter our doors through our world-changing research, education and advocacy efforts. At Nemours, our Associates help us deliver on the promise we make to every family we have the privilege of serving: to treat their child as if they were our own. 

Primary Function:

1. The Medical Secretary II in the Department of Surgery is responsible for providing administrative and clinical secretarial support, which advances the clinical, educational and research missions of the Department and/or Division.
2. The Medical Secretary II in the Department of Surgery is responsible for the daily management of the Divisions surgical depot ensuring accurate, timely scheduling of surgical procedure, while optimizing utilization of the Divisions OR block time.
3. The Medical Secretary II in the Department of Surgery is responsible for accurate Outlook and EPIC calendar management of both clinical and administrative activities at all service sites for assigned providers.

Essential Function:

  • Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employees supervisor.
  • Provide daily administrative and clinical secretarial support to department/division physicians, as well as other personnel as assigned. Coordinate and maintain daily oversight of Outlook and EPIC schedules to ensure an accurate schedule of appointments, including administrative and patient care activities, at all service sites, for assigned personnel. Ensure alignment between Outlook and Epic schedules. Schedule meetings as directed.
  • Provide daily oversight of the Divisions surgical depot and operating room (OR) block schedules for assigned physicians at all service sites. Ensure timely, accurate scheduling of surgical procedures while optimizing divisional OR block time.
  • Coordinate and schedule patient care activities including office visits, surgical procedures, hospital admissions and other ancillary healthcare services at all service sites for assigned physicians.
  • Handle inbound/outbound telephone calls promptly and courteously, utilizing proper telephone etiquette and ensuring an exceptional customer experience. Take accurate messages; triage appropriately. Document conversations in EPIC as per Department/Division standard work.

Non-essential Functions:

  • Accurately prepare and process payment requests, dues and license payments as well as associate reimbursements following Nemours and departmental policies, procedures and processes.
  • Create, edit and revise correspondence, minutes, presentations, curriculum vitae, journal articles, book chapters, research proposals, etc.
  • Participate, as appropriate, in the development and distribution of monthly divisional on-call schedules.
  • Maintain time and leave records for assigned department/division members.
  • Maintain divisional databases, as directed
  • Coordinate travel arrangements/itineraries and process conference registrations for assigned personnel
  • Open, categorize and distribute incoming correspondence, including faxes.
  • Assist in the support of departmental/divisional projects and initiatives.

Additional Requirements:

Associates Degree

1-3 years of job related experience

Our dedication to professionals who are dedicated to children frequently earns Nemours a spot on the list of top workplaces in the communities we serve. Our Associates enjoy comprehensive benefits, including our unique Bridge to a Healthy Future pediatric health plan, an integrated wellness program, opportunities for professional growth, and much more. As an equal opportunity employer, Nemours focuses on the best-qualified applicants for our openings.

Posted: 2019-11-25 Expires: 2019-12-24
Sponsored by:
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Sponsored by:
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Medical Secretay II Department of Surgery

Wilmington, DE 19801

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