5 days old

Office Management Specialist

Akima, LLC
Washington, DC 20004
  • Job Code

Tuvli, an Akima Company, is dedicated to providing our customers with superior, integrated technology and program support services and solutions. Our systems engineering, information technology, information assurance, program support and project management staff work closely with customers to ensure that our solutions are directly aligned with their business processes and desired program outcomes. We emphasize affordability, and delivering the best value for technology investments. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to innovation, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our companys profits go back to our 14,300 Iupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.

Job Summary:

This is a non-personal services task order to provide Administrative Support Services for

NEA/ARP. The Government shall not exercise any supervision or control over contractor personnel, who are the service providers performing the services described herein. Such task order service providers shall be accountable solely to the Contractor who in turn is responsible to the Government.


Administrative/Office Tasks:

  • Receive visitors. The work described herein is primarily sedentary, performed in an office setting. There are no unusual physical demands.
  • Receive, schedule, and make proper disposition of telephone calls coming into the office.
  • Manage and maintain the schedule for the Director, arranging, referring to other officials, or rescheduling appointments as deemed necessary.
  • Works with the Deputy Director to request preparation of background briefing materials.
  • Make travel arrangements, including airline and hotel reservations.
  • Organize passports, visas, and travel advances, as necessary.
  • Complete eCC requests. Upon return, prepare and submit travel vouchers.
  • Pre-clear and escort visitors, including senior foreign officials, to and from the office.
  • Assist with scheduling meetings and making logistical arrangements for visiting U.S. officials.
  • Arrange meetings, including by reserving meeting rooms, setting up telephone and video conferences, preparing tent cards, and obtaining catering.

Mail, Correspondence and Reports:

  • Review incoming correspondence and forwards it with necessary information or instructions to the appropriate officers for action. Compose replies as appropriate.
  • Prepare visa letters for the seven Arabian Peninsula countries and respond to various visa requests.
  • Assist with formatting briefing papers and reports, ensuring that all conform to style and format guidelines established by the Department's Executive Secretariat.
  • Coordinate with State Department and other agencies couriers to deliver and pick-up visa letters, applicants, and passport.
  • Assist with formatting briefing papers and reports, ensuring that all conform to style and format guidelines established by the Department's Executive Secretariat.
  • Assist with the preparation of employee evaluation reports (EERs) in e-performance.
  • Develop and maintain a working knowledge of Department computer systems and databases. Ensure that the offices computer equipment is in working order.
  • Implement special assignments which require a high degree of tact and diplomacy and comprehensive knowledge of the views of the Director or Deputy Director.
  • Maintain office files and assist with the retiring of office files.


  • Prepare biweekly Time and Attendance reports.
  • Maintain stocks of office supplies handle purchase orders, work orders, and repair orders for office equipment.

Minimum Qualifications:

  • Minimum five years experience managing the schedule for senior leadership at theDirector level or above.
  • Minimum five years experience making travel arrangements, including airline and hotel reservations, as well as processing travel vouchers for a federal agency.
  • Minimum five years experience arranging and scheduling meetings to include logistics, such as reserving meeting rooms, setting up telephone and video conferences, preparing tent cards, and obtaining catering.
  • Minimum five years experience preparing business correspondence, such as letters, memoranda, reports and electronic mail.
  • Minimum five years Office management experience.
  • Minimum five years working knowledge of computers and general administrative practices.
  • Minimum associate degree in Office Administration or equivalent.

The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary.We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

We arean equal opportunity employer. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistancewiththe online application.

Posted: 2020-06-29 Expires: 2020-07-28
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Office Management Specialist

Akima, LLC
Washington, DC 20004

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