23 days old

Records Specialist

Document Technologies, LLC
Phoenix, AZ
  • Job Code

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

The role of the Records Specialist is to assist and support the physical and electronic records management operations under the guidance of the Regional Records and Information Governance Manager, which includes creating and maintaining files in accordance with Firm policies and records management processes. Duties include, but are not limited to: imaging documents and storing them within the firms document management system, creating physical records in accordance with firm policy, and performing quality assurance checks to ensure others electronic and physical records are created properly in accordance with firm policy.


  • Participate with other records and information staff in overseeing effective maintenance of records to include:
  • Indexing into Firms management system
  • Prompt file retrieval
  • File creation
  • Search/locate electronic and physical files
  • Proper circulation of files with chain of custody
  • Image documents and properly store them within the firms document management system, assigning them the proper metadata
  • Transfer, retrieve, and deliver requested files from off-site storage locations
  • Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.
  • Assure adherence to corporate policies and strategies using the current records management systems
  • Ensures compliance with business protocol, regulatory and best records management practices requirements
  • Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing,  retrieval and archiving of records
  • Generate record management reports including regular audits
  • Assist with orientating and training others on the appropriate records management processes and procedures as  required by the client
  • Perform other related duties as needed


  • High School Diploma or equivalent
  • Possess a minimum of 1 years experience in a professional office environment working in a file or records clerk capacity.
  • Excellent communication (verbal and written) and organizational skills
  • Detail oriented and exceptionally attentive to accuracy
  • Ability to learn skills quickly
  • Ability to manage multiple tasks and adapt to changing/competing demands
  • Customer service and enthusiasm
  • Self-Starter
  • Ability to work well within a team environment
  • Basic arithmetic skills
  • Ability to effectively present routine information in one-on-one or small group situations
  • Ability to lift up to 30 lbs. on a consistent basis

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Epiq and its affiliated companies are Equal Opportunity Employers (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, marital or veteran status or any other category protected under applicable federal, state or local law. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.

Posted: 2019-02-27 Expires: 2019-03-28
Sponsored by:
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Sponsored by:
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Records Specialist

Document Technologies, LLC
Phoenix, AZ

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