7 days old

Sr Administrative Assistant

Northern Trust
Grand Rapids, MI 49503
  • Job Code

The Northern Trust Grand Rapids office has an exciting opportunity for an experienced, pro-active Administrative Assistant/Receptionist who is passionate about client service. Duties include but are not limited to greeting clients, answering phones, providing office management/procurement, scheduling, support of database management, processing and handling travel arrangements/expenses for managing director. Additionally, will assist in coordinating client events, client mailings & correspondence, and other miscellaneous duties as assigned.

Major Duties

Provides administrative support to managing director and others in the office: 1) Client Contact: This include written, in-person and phone professional interaction with client, including but not limited to greeting them, connecting them with another team member, helping them directly with a question and scheduling. 2) Manages scheduling for managing director, conference rooms and travel. 3) Supports database management through address updates and call reports 4) Processes travel expense reimbursements for managing director 5) Works on special projects, such as gathering, inputting and compiling information for reports as required by managing director 6) May track or monitor expenses for the department 7) Provide office management that includes copying, supplies, copies, maintaining files, procurement and new partner on-boarding Greet or assist vendors 8) Responsible for identifying and resolving problems within established guidelines 9) Enjoys working collaboratively with others and as a team member but also independently 10) Could act as backup when needed for banking customers by handling deposits and cash transactions 11) Will assist and support building out events for clients. 12) Will assist Trust team when needed.



Candidates should have minimum 5 years experience as an administrative assistant in a corporate working environment or financial services. Must have proven ability to work independently, handle multiple tasks simultaneously and demonstrate positive and professional interpersonal interaction. Excellent oral and communication skills, must be a self starter. Banking experience a plus. Strong communication skills and the ability to interact with all levels of the organization - Ability to multitask and prioritize - Proficient in Microsoft Office (Word, Excel and Power point) - Prior experience supporting executives is a preferred.

About Northern Trust:
Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With over 130 years of financial experience and nearly 20,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.

Working with Us:
As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!
We recognize the value of inclusion and diversity in culture, in thought, and in experience, which is why we are honored to receive the following awards in 2021:

Gender Equality Index Member, Bloomberg

Top Financial & Banking Company, Black EOE Journal, Hispanic Network Magazine, Professional WOMAN'S Magazine

We'd love to learn more about how your interests and experience could be a fit with one of America's best banks and most sustainable companies! Build your career with us and apply today.

Additional Information

Posted: 2021-09-11 Expires: 2021-10-10
Sponsored by:
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Sponsored by:
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Sr Administrative Assistant

Northern Trust
Grand Rapids, MI 49503

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