Description
Arnold & Porter has a Legal Resource Assistant/Receptionist opening in the Seattle office. The Legal Resource Assistant/Receptionist assists attorneys and other legal personnel with administrative work in a team-oriented and collaborative environment as well as provides backup to our reception area welcoming clients and visitors to the office, answering and routing incoming calls to the appropriate party, coordinating and tracking conference room and visitor office reservations, and placing catering orders as requested for meetings held in the office. This position will work 100% in the physical Seattle office Monday through Friday.
Responsibilities include but are not limited to:
Skillfully preparing, editing, and proofreading legal documents and emails.
Assisting in all facets of trials, depositions, client meetings, and case strategy meetings; organizing exhibits, notebooks, charts, graphs, memorandums, and other legal documents as well as visual aids for same.
Diligently managing attorneys’ Outlook calendars and arranging conference/video conference calls, virtual meetings on platforms such as Zoom and Microsoft Teams.
Tracking, entering, and processing expenses and invoices through our accounts payable system, Emburse.
Efficiently coordinating and scheduling attorney travel.
Organizing, routing, and archiving incoming mail.
Maintaining an awareness of attorneys' caseloads and statuses.
Establishing and maintaining attorneys' files in electronic and hard copy format.
Maintaining attorneys’ state and federal court admissions and renewals current.
Working with Microsoft Office (Word, Excel, and PowerPoint) and other firm applications, as necessary, to complete specific assignments.
Onboarding and managing new clients and matters.
Reviewing, editing, and finalizing firm invoices to clients.
Collaborating with accounting and e-billing teams to initiate and maintain proper client billing procedures.
Meeting, greeting and directing visitors.
Answering calls to the main number from the console at the reception desk and extending them to the appropriate party as well as taking and relaying messages via voicemail or email.
Monitoring the condition of the reception area and notifying the appropriate department of any maintenance issue.
Answering basic questions from personnel on telephone and voicemail usage.
Coordinating and tracking conference room and visitor office reservations and placing catering and beverage orders as requested for meetings held in the office.
Collecting and submitting vendor invoices to the Office Administrator or their designee for payment processing.
Placing firm and client flower/gift orders as requested.
Qualifications:
A minimum of a high school diploma, with a bachelor’s or two-year degree preferred.
Excellent organizational and communications skills, both oral and written.
Strong skills in MSWord, Excel, PowerPoint, Outlook, various databases, and Internet research skills.
Ability to handle a variety of tasks simultaneously.
Ability to prioritize and manage time appropriately.
A proficiency with standard office procedures working in a team/collaborative environment.
Flexibility to work additional hours, as necessary.
The base salary for this position is $52,800.
For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.
As a nonexempt position, this position is eligible for overtime.
The firm may provide a discretionary bonus annually.
Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.
Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.
Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.
