Description

About The Role 

Assist with the management of multiple industrial properties.
Provide support for all tenants move-in and move-outs.
Process and maintain all property business licenses and submit for PM review.
Generate and process service contracts, purchase orders, and work authorizations. Includes working in the PM Web program.
Schedule and coordinate all building maintenance services with vendors and tenants as applicable (FLS, Roof, HVAC, Landscaping, property tours).
Generate and track tenant billable requests, ensuring appropriate approvals have been approved prior to processing.
Distribute and manage reoccurring tenant notices (CAM Rec, ESG, LOA, Emergency Contact sheet).
Maintain tenant lease files, building system reports (FLS, HVAC, Roof; both tenant and Landlord managed.
Manage supply inventory (office and kitchen) and place order.
Oversee certificate of insurances for vendors and tenants and maintain tracking forms.
Manage service requests and Prism portal including all engineering, reoccurring PM’s and inspections. 
Follow up on all service orders to ensure high tenant satisfaction.
Manage new vendor set up process.
Update all applicable/requested Sales Force operation items, daily.
Prepare and set up conference room(s) for all meetings.
Ensure the office is maintained in an acceptable condition.
Provide support to multiple Property Managers.
Provide office administrative support.
Help coordinate tenant events.

Requirements

What we are looking for in a candidate  

High school diploma required.
Four year degree is preferred. 
1-2 years of real estate experience in Property Management and/or Real Estate required.
Must have pleasant, clear voice and good command of the English language. 
Must have the ability to multi-task and handle interruptions calmly and politely.
Proficient with MS Office Suite, including Word, Excel and Outlook
Experience with MRI and/or Avid a plus.
Strong organizational, problem-solving/ analytical skills; able to manage priorities & workflow.