12 days old

Administrative Assistant

Water Service Corporation
Altamonte Springs, FL 32701
  • Job Code
    406
Under direct supervision of the President, VP of Operations or Regional Manager provides administrative and secretarial support to Operations Leadership.Job Title

Administrative Assistant

Department

Operations

FLSA Status (US)

Non-Exempt

Supervisor's Title

President, VP of Operations or Regional Manager

Job Summary

Under direct supervision of the President, VP of Operations or Regional Manager provides administrative and secretarial support to Operations Leadership.

Essential Functions

  • Coordinates and performs a wide range of staff and/or operational support activities for the region; assists visitors, resolves and/or refers administrative problems and inquiries.
  • Schedules and organizes meetings, conferences, interviews and/or other events; distributes information or invitations; prepares agendas, notices, minutes and resolutions for meetings.
  • Performs complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Responds to routine external correspondence.
  • Assists with arranging travel plans and itineraries for the President, VP, RM and others.
  • Establishes, maintains and updates files, databases, reports, and/or other documents.
  • Performs routine analyses and calculations in the processing of data for recurring internal reports.
  • Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs basic information gathering and analysis and/or forecasting, as specifically directed.
  • Sorts, reviews and distributes incoming and outgoing mail; composes, prepares and ensures timely responses to a variety of routine written inquiries.
  • Serves as liaison with regional companies in the resolution of day-to-day administrative and operational problems.
  • Uses the internet and historical documents to perform research.
  • Maintains office supplies, maintenance of office equipment and other services.

Additional Responsibilities
  • Assists President, VP and RM with calendar management; coordinates daily, weekly and monthly schedules; schedules daily meetings and appointments as requested.
  • Assists management and staff in problem solving, project planning and development and execution of stated goals and objectives.
  • Assists with special projects as needed.
  • May assist other operational staff depending on workload.
  • Performs other related duties as assigned.

Computer Skills

Required: MS Office, Internet Explorer; ability to learn internal software programs

Preferred: Visio

Additional Skills

  • Must have high level of interpersonal skills to handle sensitive and confidential information and situations. Position continually requires demonstrated poise, tact and diplomacy.
  • Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Ability to multitask in a fast-paced environment.
  • Ability to communicate and work professionally with senior level management and external contacts.
  • Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
  • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  • Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
  • Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems.

Education

Required: HS Diploma or GED

Preferred: Associates Degree in business related field

Certifications/ Licenses

Required: Valid driver's license

Experience

A minimum of 1-2 years previous experience in an administrative role or similar position.

Physical Demands

Light to moderate physical activity, requires normal hearing and vision.

Equipment Used

Handheld/Blackberry, PC and/or laptop, copy/fax machine, telephone and other general office equipment.

Travel Required

Occasional travel may be required.

Additional Comments

This document describes typical duties and responsibilities and is not intended to limit management from assigning other work as desired.

Management maintains the right to assign or reassign duties and responsibilities at any time.

Corix Group of Companies is an E-Verify participating employer.

EOE Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, pregnancy, childbirth (or related medical condition), or any other characteristic protected by law.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.





Posted: 2021-06-08 Expires: 2021-07-07
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Administrative Assistant

Water Service Corporation
Altamonte Springs, FL 32701

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