8 days old

Administrative Assistant - Clinical Support

Beacon Health System
South Bend, IN 46601
  • Job Code
    205902
  • Reports to the Manager/Director. Performs a variety of administrative duties. Coordinates semi-complex special projects.
MISSION, VALUES and SERVICE GOALS
  • MISSION: We deliver outstanding care, inspire health, and connect with heart.
  • VALUES: Trust. Respect. Integrity. Compassion.
  • SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.
Performs a variety of administrative duties by:
    • Preparing and monitoring purchase orders and equipment needs, providing justification for new equipment and supply purchases and distributing supplies to associates.
    • Establishing, modifying and maintaining record keeping systems; classifying, sorting and filing records and correspondence materials.
    • Preparing letters and memos, forms, spreadsheets and presentations as requested.
    • Reviewing and verifying expense reports and records, investigating variances and monitoring capital expenditures and reimbursements.
    • Filing, copying, typing, coordinating meetings and distributing mail.
    • Processing work orders, requesting repairs or services from other departments to ensure maintenance of equipment and services.

  • Compiles data utilized for statistical reports by:
    • Reviewing and verifying time cards for accuracy; logging hours worked on the appropriate record; tracking attendance, ill, leave of absence (LOA) and tardy calls.
    • Monitoring and reviewing labor distribution by pay period, checking for accuracy and correcting errors.
    • Collecting, compiling and analyzing statistical information; also identifying trends to determine department effectiveness and assessing the need for additional information.
    • Collecting, coordinating and monitoring the performance appraisal system for the department.

  • Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:
      • Completing other job-related duties and projects as assigned.
    ORGANIZATIONAL RESPONSIBILITIES
    • Associate complies with the following organizational requirements:
      • Attends and participates in department meetings and is accountable for all information shared.
      • Completes mandatory education, annual competencies and department specific education within established timeframes.
      • Completes annual employee health requirements within established timeframes.
      • Maintains license/certification, registration in good standing throughout fiscal year.
      • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
      • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
      • Adheres to regulatory agency requirements, survey process and compliance.
      • Complies with established organization and department policies.
      • Available to work overtime in addition to working additional or other shifts and schedules when required.
    • Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
      • Leverage innovation everywhere.
      • Cultivate human talent.
      • Embrace performance improvement.
      • Build greatness through accountability.
      • Use information to improve and advance.
      • Communicate clearly and continuously.
    Education and Experience
    • The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and two years of post-secondary education in business, office procedures, secretarial courses or equivalent. At least five years of progressive secretarial experience is required.
    Knowledge & Skills
    • Demonstrates proficiency in basic computer skills (i.e., data entry, word processing and spreadsheets). A basic understanding of database applications is desired. Demonstrates ability to type 40-50 wpm on a computer with 95% spelling accuracy.
    • Demonstrates ability to read, write, understand and follow verbal and written instructions.
    • Requires the ability to operate standard office equipment (copier, calculator, fax machine, etc.) specific to the department's needs.
    • Demonstrates effective communication skills (both verbal and written).
    • Demonstrates the interpersonal skills necessary to establish and maintain effective working relationships with team members, patients, visitors, physicians and others.
    • Demonstrates math skills necessary to add, subtract, multiply, divide, use fractions and calculate percentages.
    Working Conditions
    • Works in a patient care environment requiring physical exertion, frequent changes in job demands, and certain undesirable patient care activities.
    • May be exposed to bio-hazards.
    Physical Demands
    • Requires the physical ability, manual dexterity, and stamina (i.e. to stand/walk for prolonged periods of time, push wheelchairs/carts, lift objects weighing at least 20 pounds, etc) to perform the essential functions of the position.






    Posted: 2023-01-21 Expires: 2023-02-19
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    Administrative Assistant - Clinical Support

    Beacon Health System
    South Bend, IN 46601

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