8 days old

Administrative Assistant - Clinical Support

Beacon Health System
South Bend, IN 46601
  • Job Code
  • Reports to the Manager/Director. Performs a variety of administrative duties. Coordinates semi-complex special projects.
  • MISSION: We deliver outstanding care, inspire health, and connect with heart.
  • VALUES: Trust. Respect. Integrity. Compassion.
  • SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.
Performs a variety of administrative duties by:
    • Preparing and monitoring purchase orders and equipment needs, providing justification for new equipment and supply purchases and distributing supplies to associates.
    • Establishing, modifying and maintaining record keeping systems; classifying, sorting and filing records and correspondence materials.
    • Preparing letters and memos, forms, spreadsheets and presentations as requested.
    • Reviewing and verifying expense reports and records, investigating variances and monitoring capital expenditures and reimbursements.
    • Filing, copying, typing, coordinating meetings and distributing mail.
    • Processing work orders, requesting repairs or services from other departments to ensure maintenance of equipment and services.

  • Compiles data utilized for statistical reports by:
    • Reviewing and verifying time cards for accuracy; logging hours worked on the appropriate record; tracking attendance, ill, leave of absence (LOA) and tardy calls.
    • Monitoring and reviewing labor distribution by pay period, checking for accuracy and correcting errors.
    • Collecting, compiling and analyzing statistical information; also identifying trends to determine department effectiveness and assessing the need for additional information.
    • Collecting, coordinating and monitoring the performance appraisal system for the department.

  • Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:
      • Completing other job-related duties and projects as assigned.
    • Associate complies with the following organizational requirements:
      • Attends and participates in department meetings and is accountable for all information shared.
      • Completes mandatory education, annual competencies and department specific education within established timeframes.
      • Completes annual employee health requirements within established timeframes.
      • Maintains license/certification, registration in good standing throughout fiscal year.
      • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
      • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
      • Adheres to regulatory agency requirements, survey process and compliance.
      • Complies with established organization and department policies.
      • Available to work overtime in addition to working additional or other shifts and schedules when required.
    • Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
      • Leverage innovation everywhere.
      • Cultivate human talent.
      • Embrace performance improvement.
      • Build greatness through accountability.
      • Use information to improve and advance.
      • Communicate clearly and continuously.
    Education and Experience
    • The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and two years of post-secondary education in business, office procedures, secretarial courses or equivalent. At least five years of progressive secretarial experience is required.
    Knowledge & Skills
    • Demonstrates proficiency in basic computer skills (i.e., data entry, word processing and spreadsheets). A basic understanding of database applications is desired. Demonstrates ability to type 40-50 wpm on a computer with 95% spelling accuracy.
    • Demonstrates ability to read, write, understand and follow verbal and written instructions.
    • Requires the ability to operate standard office equipment (copier, calculator, fax machine, etc.) specific to the department's needs.
    • Demonstrates effective communication skills (both verbal and written).
    • Demonstrates the interpersonal skills necessary to establish and maintain effective working relationships with team members, patients, visitors, physicians and others.
    • Demonstrates math skills necessary to add, subtract, multiply, divide, use fractions and calculate percentages.
    Working Conditions
    • Works in a patient care environment requiring physical exertion, frequent changes in job demands, and certain undesirable patient care activities.
    • May be exposed to bio-hazards.
    Physical Demands
    • Requires the physical ability, manual dexterity, and stamina (i.e. to stand/walk for prolonged periods of time, push wheelchairs/carts, lift objects weighing at least 20 pounds, etc) to perform the essential functions of the position.

    Posted: 2023-01-21 Expires: 2023-02-19
    Sponsored by:
    ADP Logo
    Sponsored by:
    Bank of America Logo

    Featured Jobs[ View All ]

    Featured Employers

    Before you go...

    Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

    Share this job:

    Administrative Assistant - Clinical Support

    Beacon Health System
    South Bend, IN 46601

    Join us to start saving your Favorite Jobs!

    Sign In Create Account
    Powered ByCareerCast