25 days old

Administrative Assistant Davis

Bucks County IU
Southampton, PA 18966
  • Job Code
Job Summary: This position is responsible for providing administrative support within the Bucks IU programs including guiding and escorting clients to appointments and meetings. The general Administrative Assistant is responsible as being the first point of contact for communications and collaborations with staff. In addition to typing, filing and scheduling, duties include; coordinating the scheduling of IEP meetings, screenings and evaluations, obtaining supplies, coordinating mailings and working on special projects. The Administrative Assistant also answers non-routine correspondence and assembles confidential and sensitive information.

Essential Functions:

  • Serves as a main point of contact for communications from parents, school districts, staff, supervisors, vendors, etc.
  • Handles program related scheduling for services
  • Support and assist with special education databases as needed, including special education staff database, FileMaker, Assistive Technology (AT), SharePoint files, Attendance Tracking System (AESOP), etc.
  • Assists the AT team with the Student, Environment, Tasks & Tools (SETT) referral process, maintain and update AT student files
  • Provides administrative support that includes staff correspondence, prepare packaging and mailing, prepare copies, scans, fax and prepare documentation for professional staff and supervisors
  • Handles office machine maintenance for any minor repairs needed or supplies to be ordered
  • Maintains schedules for field staff and supervisors- including scheduling language interpreters for field staff
  • Uploads documents, correspondence, or other information to SharePoint portal
  • Serves as Bucks IU staff liaison with Centennial School District Elementary Administration and office staff in daily school activities, schedules and transportation issues

Other Duties: T his position description does not express nor does it imply that the above duties are the only duties to be performed by the incumbent(s) in this position. Additional duties may be assigned by the Administrator of the department, as needed, to adapt to the changing needs of the organization.

Supervisory Responsibility: This position has no supervisory responsibilities.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to walk; reach with hands and arms and talk or hear. The employee may be required to stand for long periods, and to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work: This is a full-time, 193-day calendar position. Days and hours of work are Monday through Friday. Hours of work are from 8:30 a.m. to 4:30 p.m. Hours are dependent on the needs of the districts. Occasional evening and/or weekend work may be required as job duties demand.

Travel: Little travel to client locations is expected for this position.

Posted: 2021-11-12 Expires: 2021-12-11
Sponsored by:
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Administrative Assistant Davis

Bucks County IU
Southampton, PA 18966

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