We are hospitals and affiliated medical groups, working closely together for the benefit of every person who comes to us for care. We build comprehensive networks of quality healthcare services that are designed to offer our patients highly coordinated, personalized care and help them live healthier lives. Through collaboration, we strive to provide all of our patients and medical group members with the quality, affordable healthcare they need and deserve.

The Administrative Assistant provides both clerical and high level administrative support. Gathers, organizes and maintains information for efficient access, and develops and maintains spreadsheets and reports. Srves on several committees and prepares minutes, communicates policies and procedures, and secures clarification as needed. Coordinates and maintains detailed calendars. Drafts, edits and/or writes a variety of documents on behalf of others or for own signature. Coordinates and performs a broad range of clerical/support/reception functions in the department. Follows all visitor protocols. Ensures that requests for information and services are accurately responded to in a timely and appropriate manner.

Job Responsibilities/Duties

• Prepares documents and correspondence, demonstrating excellent writing, editing, proofreading skills. Effectively coordinates activities associated with meeting management, travel arrangements, transcription of minutes, and follow-up. Effectively manages calendars for others and schedules meetings/appointments and events on their behalf.
• Interfaces with staff, including Medical Staff, and other members of department/administrative team to serve as a liaison for hospital/department administrator, when necessary. Maintains awareness of all hospital and Corporate Policies and Procedures. Ensures that requests for information are accurately responded to in a timely and appropriate manner. Maintains confidentiality and ensures HIPAA compliance. Appropriately follows all visitor protocols.
• Engages in caring behaviors, taking conscious ownership for work and takes a proactive, deliberate, and thoughtful actions regarding work activities. Demonstrates appropriate use of independent judgement and decision making. Demonstrates excellent customer service at all times.
• Performs reception functions, including excellent telephone coverage. Effectively uses all applicable computer and office systems/procedures to coordinate documentation, data, and information to ensure timely communication and smooth operations. Ensures appropriate inventory of supplies and proper functioning of equipment. Completes filing in timely manner. Ensures the work area is clean, clutter free, and organized.

Minimum Education: High School Diploma or Equivalent required. Associates or Bachelors Degree preferred.

Minimum Experience: Two (2) years of related office, business or administrative experience required. Must demonstrate customer service skills appropriate to the job. Previous experience in an administrative/executive assistant role preferred. Must be able to read, write and communicate effectively in English. Computer literacy and proficiency. Ability to establish and maintain effective working relationships across. Understanding of basic medical terminology. Ability to maintain a work pace appropriate to the workload. Ability to multitask and prioritize needs to meet timelines. Bilingual skills to communicate effectively with patients and families preferred.

Req. Certification/Licensure: None.

Employee Value Proposition

Prospect Medical Holdings, Inc., is guided by a diverse and highly experienced leadership core. This group maintains the vision that has made Prospect a needed difference-maker in the lives of so many patients today, and many executives contribute to our continued efforts. As a member of our highly effective team of professionals you will receive:

• Company 401K
• Medical, dental, vision insurance
• Paid time-off
• Life insurance

To apply for this role, or search our other openings, please visit http://pmh.com/careers/ and click on a location to begin your journey to a new career with us!

We are an Equal Opportunity/ Affirmative Action Employer and do not discriminate against applicants due to veteran status, disability, race, gender, gender identity, sexual orientation or other protected characteristics. If you need special accommodation for the application process, please contact Human Resources.

EEOC is the Law: https://www1.eeoc.gov/employers/poster.cfm

Keywords: Admin, Administrative Support, Clerical, Assist, Asst, Assistant