14 days old

Administrative Assistant

Rice University
Houston, TX 77002
  • Job Code
**This requisition requires a cover letter and resume be submitted for consideration with your application.**

Job Summary

This position provides administrative support to the Sociology Department. This individual will be responsible for assisting faculty and staff with general administrative department tasks.

This is a part-time (25 hrs/week), 10 month (August-May), 2 year term-limited position.



Essential Functions

  • Coordinates two or more administrative and / or business functions including, but not limited to: budget / finance, human resources, facilities management, communication and / or outreach Typical duties include the following, and may vary from position to position
  • Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays
  • Plans and schedules calendar(s), resolves calendaring conflicts, and arranges travel
  • Processes and monitors financial transactions, including resolution of discrepancies
  • Schedules, organizes, and operates conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors
  • Maintains office supplies and equipment; obtains vendor quotes, as needed
  • Coordinates office moves
  • Serves as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); reports any incidents or potential safety problems to appropriate representatives
  • Performs human resources transactional support, e.g. time cards, I9's, and / or faculty affairs support
  • Performs other duties as assigned

Required Qualifications

Required Education

  • HS Diploma or equivalent

Required Experience
  • 3 years related office experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted

Skills Required
  • Proficient computer skills and demonstrated experience with office software and email applications
  • Demonstrated success in follow-through and completing routine tasks
  • Advanced organizational skills and attention to detail
  • Advanced verbal and written communication skills
  • Excellent customer service and interpersonal skills
  • Ability to prioritize and multi-task

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies

About Us

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Posted: 2022-06-17 Expires: 2022-07-16
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Administrative Assistant

Rice University
Houston, TX 77002

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