28 days old

Administrative Assistant Pulmonary Care

Beacon Health System
Elkhart, IN 46516
  • Job Code
Job Description
  • Reports to the Manager/Supervisor. Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist and switchboard operator as needed.
  • MISSION: We deliver outstanding care, inspire health, and connect with heart.
  • VALUES: Trust. Respect. Integrity. Compassion.
  • SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.
Job Responsibility
    • Greets patients and visitors in a timely manner.
    • Notifies department when patient arrives.
    • Answers patient/visitor questions and refers to appropriate area when needed.
    • Answers all telephone calls and takes appropriate action.
    • Maintains neat and clean reception area.
    • Notifies appropriate area of any customer service/service recovery issues.

  • Office Function:
    • Completes and maintains patient charts/reports as required.
    • Enters staff schedules, policies and procedures, etc into computer.
    • Enters patient charges into EGOR when requested.
    • Types, copies, and faxes all documents submitted and completes as requested.
    • Processes incoming mail., faxes, and documents on the printer.

  • Special Projects:
    • Processes payroll/attendance as requested.
    • Gathers data and completes statistical analysis as requested.
    • Maintains logs for inservices, education and skills.
    • Processes radiation safety badges each month.
    • Assists Director/Manager with designated special projects.

  • Equipment/Supplies:
    • Maintains office equipment.
    • Maintains secretarial office supplies.
    • Files purchase requisitions and catalogs on a weekly basis.
    • Orders storeroom and special order supplies as requested.
    • Refers malfunctioning equipment to appropriate service area/company.

  • Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department
      • Completes other job-related duties and projects as assigned.
    • Associate complies with the following organizational requirements:
      • Attends and participates in department meetings and is accountable for all information shared.
      • Completes mandatory education, annual competencies and department specific education within established timeframes.
      • Completes annual employee health requirements within established timeframes.
      • Maintains license/certification, registration in good standing throughout fiscal year.
      • Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
      • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
      • Adheres to regulatory agency requirements, survey process and compliance.
      • Complies with established organization and department policies.
      • Available to work overtime in addition to working additional or other shifts and schedules when required.
    • Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
      • Leverage innovation everywhere.
      • Cultivate human talent.
      • Embrace performance improvement.
      • Build greatness through accountability.
      • Use information to improve and advance.
      • Communicate clearly and continuously
    Job Qualifications
    Education and Experience
    • The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. Up to 1 year experience is required. One to two years of previous experience as a medical secretary and medical terminology is preferred.
    Knowledge & Skills
    • Able to operate the following equipment: typewriter, computer, fax machine, telephone and copier.
    • Experience in Windows, Word Perfect , Excel, etc.
    Working Conditions
    • Works in a hospital office and patient care environment.
    Physical Demands
    • Frequent sitting, standing, walking, light to moderate lifting, stooping, grasping and bending required.

    Posted: 2022-11-11 Expires: 2022-12-10
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    Administrative Assistant Pulmonary Care

    Beacon Health System
    Elkhart, IN 46516

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