26 days old

Document Control Specialist

Arcadis U.S.Inc.
Atlanta, GA 30303
  • Job Code
Arcadis is seeking to add a Document Control Specialist to the Planning, Design and Engineering team in Atlanta, GA.

Our ideal candidate will have 5 years of experience working in a document control role, assisting project teams with one or more aspects of project management and delivery including, scheduling, scope and fee preparation, document control, file maintenance, sub-contract execution and progress report preparation.

At Arcadis, we want to put our people first. We create an environment where all our people can be at their best and we invest in them to build the workforce of the future. Our employees enjoy competitive salaries, medical/dental/vision plans and a matching 401(k). Arcadis proudly offers flexible work schedules, professional development opportunities, as well as leadership development programs

The main responsibilities of the role will include but not be limited to;

  • Preparing project documentation for project managers including management plans and regular reports
  • Creating and maintaining sub-contract agreements
  • Assist Project Managers in Scope, Schedule and Risk management
  • Schedule, coordinate, and document project meetings
  • Prepare various weekly and monthly reports, minutes, and records regarding contract document control/change control issues.
  • Assist in preparing project start up and closeout documentation
  • Assist and manage development of project fee estimate and rate table spreadsheets
  • Manage project action items and coordinate timely completion of project activities
  • Review contract documents and maintain document control processes to ensure compliance with requirements
  • Coordinates the development, review, submission and approval process for project deliverables
  • Manage project deliverable submission process in line with Contract requirements
  • Assist in Document Control and Quality Assurance and Control process for all project documents including submittals, contract changes, RFIs/RFCs, correspondence, design documents, reports, meeting minutes and other records. Maintain document control/change control database systems
  • Distribute documents and maintain controlled distribution lists
  • Organize the administrative start-up of new projects (using various software tools, both in Microsoft Office and Oracle).

Key Attributes
  • Advanced knowledge of spreadsheet and database software (i.e. excel, access, SQL, etc.)
  • Proficient in using Microsoft Word, Microsoft PowerPoint and SharePoint.
  • Very detail-oriented, pro-active, organized, and reliable
  • Excellent verbal and written communication skills


Required Qualifications

  • Five (5) years in a project document control specialist support role

Preferred Qualifications
  • Associates or bachelor's degree preferred but not required
  • A Bachelor's Degree may be substituted for three (3) of the five (5) years of experience in a project management support role
  • Two (2) years' experience working in the Engineering or Construction industry working in a project delivery environment.
  • Ability to learn quickly and work at a high level independently with little oversight
  • Knowledge of A/E industry and terms commonly utilized
  • Experience with Bluebeam Revu (PDF software) desirable
  • Experience with ProjectWise and e-Builder
  • Experience working with the Georgia Department of Transportation
  • Knowledge of PowerBI
  • Microsoft Teams/Forms/Power Automate

Why Choose Arcadis?

Arcadis is the leading global design and consulting firm for natural and built assets, and we invite you to join us in partnering with our clients to deliver truly exceptional and sustainable outcomes. Contribute to the world's most high-profile and transformative projects, from shopping centers in Shanghai and improved traffic flow in Atlanta to state-of-the-art rail systems in Doha, coastal defenses for Manhattan and cleaner air in Los Angeles. Work alongside the industry's foremost thought leaders and accomplished professionals, generating effective, real-world results. We are Arcadis: 27,000 people in more than 70 countries, creating value by applying our collective wisdom to every challenge. Our culture is collaborative, we believe in diversity and the power of global teamwork, and we own the responsibility to sustain the Earth and its people in a safe and balanced way. Arcadis. Improving quality of life.

Transportation, quite literally, makes the world go around. But rapidly increasing urbanization, shrinking budgets and sensitivity to the natural environment demand an innovative approach to advance the future of mobility in all its forms and functions. Join us in developing advanced infrastructure while helping our clients get the most from their existing assets - through innovation and transformational thinking. Together, we will solve some of the world's most complex transportation and land development challenges. Help meet the demands of tomorrow - today.

EEO statement

We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Posted: 2021-03-26 Expires: 2021-04-24
Sponsored by:
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Sponsored by:
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Document Control Specialist

Arcadis U.S.Inc.
Atlanta, GA 30303

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