15 days old

Executive Administrative Assistant

Baxalta U.S., Inc.
Lexington, MA 02421
  • Job Code
    R0037231

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Job Description

OBJECTIVES:

  • Performs high-level administrative and office support responsibilities for assigned leader and leadership team.

ACCOUNTABILITIES:

  • Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
  • Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages.
  • Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
  • Arranges travel for the team or department; completes expense reports in a timely manner.
  • Collects, reviews, enters, and formats accurate data into spreadsheets, databases and other electronic tools.
  • Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
  • Researches solutions and responds to email and phone inquiries with input from direct supervisor.
  • Prepares documentation for payment of vendors, consultants, and suppliers; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
  • Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements
  • Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
  • Demonstrates confidentiality in execution of all responsibilities.
  • Performs other duties as required.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS

  • High school diploma/GED required. Associates degree preferred.
  • Minimum 8 years of relevant work experience, or equivalent combination of training and experience.
  • Strong PC literacy with advanced skills in Microsoft Outlook, Word, Excel, or PowerPoint.
  • Excellent verbal and written communication skills.

TRAVEL REQUIREMENTS

  • Minimal travel as required for the work, primarily for meetings.

This job posting excludes CO applicants.

Locations

Lexington, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time





Posted: 2021-06-07 Expires: 2021-07-06
Sponsored by:
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Sponsored by:
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Executive Administrative Assistant

Baxalta U.S., Inc.
Lexington, MA 02421

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