22 days old

Facilities Management Coordinator

Schreiber Foods
Green Bay, WI 54301
  • Job Code

Job Category:

Supply Chain & Logistics

Job Family:

Facilities Management

Job Description:

The purpose of this position is to own, maintain, develop, and continuously improve major processes within Facilities Management at the Home Office location. These processes include, but are not limited to security, cleaning, mail/parcel processing, partner services, warehouse management, record retention, space management, fleet vehicle management, building controls and automation, and maintenance contracts. This position will work with business coordinators and leaders in each area to develop these processes and validate that they are meeting customer's needs, and are being performed efficiently and effectively.

What youll do:

  • Administer the global parcel contract and manage all aspects of receiving, distribution, and shipping at Home Office. Maintain shipping accounts for all Home Office partners and provide ongoing training.
  • Check-in parcels through an online tracking system, sort, and make deliveries throughout the Home Office facility so partners will receive their items in a timely manner.
  • Prepare, package, and create shipping labels for outgoing shipments including perishable product.
  • Manage and perform all partner sales processes
  • Check-in contractors, visitors, and new hires into the facility. Perform safety briefings.
  • Respond to all calls and emails that come to the general Facilities Management line.
  • Manage and maintain inventory in the warehouse in conjunction with the inventory system. Responsible for selecting all standard stock items, and controlling the flow of items entering and exiting the warehouse.
  • Follow a task calendar, and setup and reset conference rooms for specific meetings and events.
  • Execute partner move requests. (Setting up computer equipment, moving furniture and equipment, installing new furniture if needed, etc.)
  • Execute basic maintenance requests
  • Perform inventory cycle counts on a scheduled basis.
  • Assist with maintaining, and operating all security and safety systems. Create and review weekly reporting for database accuracy.
  • Approve and adjust security access levels for partners and contractors as needed.
  • Negotiate and maintain service contracts with all contractors and vendors.
  • Help manage the cleaning program for the Home Office facility and grounds.
  • Directly oversee day porter services and specialty area cleaning.
  • Manage and procure all cleaning supplies.
  • Responsible for administrating all seating assignments at Home Office and maintaining corporate address book accuracy.
  • Administer the Home Office vehicle checkout process, and coordinate all maintenance on checkout fleet vehicles.
  • Assist with troubleshooting building conditions and adjust settings in the building automation systems.
  • Communicate and meet regularly with key customers to assess needs and requirements and adjust service level agreements and processes as needed.
  • Respond to, and process all requests that do not require a specific process owner to execute.
  • Assist with scheduling and coordination of different Schreiber sponsored events.
  • Setup and manage a schedule of Facilities announcements on the company intranet site.
  • Together with the leadership team, ensures compliance with Food Safety and Food Quality Plans, in addition to customer requirements. Interprets and communicates customer requirements to plant production and/or support groups. Establishes and Audits PCPs, CCPs and Standard Operating Procedures to define and monitor processes, to ensure customer requirements are met. Reviews incidents during which the procedures are not met, and determines appropriate corrective action for partners failing to follow standard procedures.

What you need to succeed:

  • Associates degree in Business Administration, Facilities Management, or related field preferred.
  • 3 years of experience in Customer Service, process excellence, Facilities Management related field.
  • Ability to become certified and operate equipment such as forklift, pallet jack and/or scissor lifts
  • This is an hourly paid position. General hours are 7am - 3:30pm. Must be able to work until 5:30pm a few times per week and remote on-call rotation with the team, approximately 1 out of 4 weeks.
  • Microsoft Outlook, communication (verbal/written), customer service focused, ability to learn and adapt to software quickly, AutoCAD, ability to quickly prioritize and shift workload, highly organized

Physical demand analysis:

  • Stand-Up to 8 hours per day
  • Walk-Up to 50 minutes per hour
  • Sit-Up to 15 minutes per hour
  • Lift/Carry up to 40 pounds
  • Bend/Squat/Twist

Qualifying positions offer:

  • A 401(k) plan that includes up to an 8 percent Schreiber match and has been recognized as Best-in-Class for companies with 5,000-plus employees.
  • A unique Employee Stock Ownership Plan (ESOP)
  • An opportunity to share in the companys success through our pay-for-performance incentive plan.
  • Competitive medical, prescription drug, dental and vision benefits without a waiting period, including second-opinion medical consultation with specialists
  • Wellness resources, including a fitness reimbursement program and access to an interactive personalized online wellness program
  • Paid vacation and holidays
  • Relocation assistance
  • Professional growth and development opportunities through training and our Education Assistance Program

For positions that require any amount of travel: Valid driver's license, auto insurance (at least state minimum- more might be required), acceptable driving record per Schreiber Foods discretion, and vehicle that will ensure applicant can meet the travel necessities of the position are required.

Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.

An Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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Posted: 2021-02-09 Expires: 2021-03-10
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Facilities Management Coordinator

Schreiber Foods
Green Bay, WI 54301

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