17 days old

Finance - Leave Administrator Specialist

Loomis Armored US, LLC
Houston, TX 77002
  • Job Code

The Loomis Leave Administration Specialist is responsible for performing leave administration functions that supports our Corporate Benefits operations across the United States and Puerto Rico. The expectation of this role requires a Leave Administration professional with experience in the administration, interpretation, execution and process documentation of all Loomis leaves, including required Federal and State leaves. The Leave Specialist will also assist internal Business Partners with worker's compensation claims and ADA accommodations. This role is located in our Houston, TX Corporate office and reports to the Director of Payroll & Benefits.

This is a non-supervisory level position that will work in coordination and as a part of the Loomis Benefits team.


Duties will include but may not be limited to the following:

Oversee the day-to-day tasks associated with Loomis leave administration processes for all U.S. and Puerto Rico based employees, inclusive of corporate policies as well as FMLA and individual state mandates.

Primary liaison with third party Leave Administration vendor for monitoring, reporting and where appropriate, approval of leaves.

Administer leaves directly where not supported by the party leave administrator.

Partner with HR and the local Branch to ensure leaves are addressed in a timely and accurate manner.

Coordinate with Payroll for processing of any internal paid leave benefits.

Partner with Benefits leadership on the drafting and creation of all leave related communications and processes.

Provide timely and accurate communications to employees regarding the leave of absence process and/or policies.

Maintain current knowledge of various federal, state and local leave legislation and mandates, including pending actions.

Partner with IT/HRIS to ensure system configuration is consistent with the required application of the leave process, including tracking and reporting requirements.

Provide regular reporting on leave status as provided in HRIS system.

Consult and support our nationwide employees on questions and compliance regarding Leave of Absence benefits and policies.

Advises HR, managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.

Coordinate to ensure compliance with Leave Administration policies and ADA accommodations; maintains current knowledge of applicable accommodation laws.

Preserves confidentiality of employee medical documentation and files.

Performs other related duties and projects as assigned.


Expert knowledge of leave requirements and laws at the Federal level, specific to FMLA, as well as at the various nationwide State and Local levels.

Comprehensive knowledge of protections offered under ADA with and without coordination to leaves.

Intermediate knowledge of Microsoft PowerPoint, Word, Outlook, Notes

Expert knowledge of Microsoft Excel

Strong interpersonal skills with the ability to interact with internal and external stakeholders at all levels

Effective and professional communicator, both verbal and written, for large groups as well as one-on-one

Ability to work in a fast-paced work environment, managing a variety of tasks simultaneously with efficiency, a large and diversified workload, and challenging situations Must be detail-oriented and possess strong time management skills

Strong knowledge of multi-state laws and regulations related to health & welfare and leave

Solid investigative and analytical skills sufficient to resolve problems and employee concerns

HRIS system experience, including understanding of leave administration configuration and report writing. Ceridian Dayforce preferred.


College Degree from an accredited college or university, Human Resources or Business preferred

Four or more years professional Leave Administration experience

SHRM-CP or SHRM-SCP preferred.

Completion of specialized certification or training on FMLA/leave administration a plus.


Prolonged periods of sitting at a desk and working on a computer

Lifting of paperwork or files no greater than 10 lbs. at a time

Ability to navigate and access a variety of departments in the facility of the organization

Posted: 2022-08-02 Expires: 2022-08-31
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Finance - Leave Administrator Specialist

Loomis Armored US, LLC
Houston, TX 77002

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