28 days old

Fiscal Administrative Assistant

New York County District Attorney's Office
New York, NY 10007
  • Job Code
Job Description

Job Title: Fiscal Administrative Assistant

Salary: $51,801/year

Unit: Fiscal Unit

Position Summary:
The New York County District Attorney's Office (DANY) has an immediate opening for a Fiscal Administrative Assistant in its Fiscal Unit. In this position under general direction, the Administrative Assistant performs cash operations and travel arrangement work to assist the fiscal unit and provide other support as needed to the Fiscal Unit.

Responsibilities include but are not limited to:

  • Monitor and process online travel requests, provide travel cost estimates, and make travel arrangements for office staff and out of town witnesses.
  • Responsible for quality control, including ensuring invoices are properly supported with back-up documentation, reviewing procurement documents to determine validity of items being invoiced, reviewing calculations of items being invoiced, and timely and correctly processing payments.
  • Maintain expense journals for petty cash and credit card transactions and ensure that receipts and necessary approvals have been received for all transactions.
  • Review and process metro card requests, including tracking and maintaining metro card expense accounting.
  • Monitor and process Fiscal payment requests and ensure accuracy and timely completion of requests.
  • Track and close outstanding cash advances.
  • Answer unit's telephone calls.
  • Support internal/external audits.
  • Perform other related duties and special projects as assigned.

  • Excellent interpersonal, organizational, and communication skills required.
  • Strong mathematical skills a must.
  • Proficient in Microsoft Office, specifically Excel and Access.
  • Ability to learn, update and edit Agency's existing proprietary databases.
  • Ability to work with frequent interruptions and adapt to changes in workflow.
  • Ability to work independently and manage multiple short-term projects.
  • Ability to follow directions and apply proper policies, procedures and guidelines.
  • Strong attention to detail and high concern for data accuracy.
  • Dependable team player who works collaboratively and cooperatively with staff in a team-oriented environment.
  • Ability to interact with all levels of staff and vendors.
  • Ability to multi-task in a fast-paced environment, prioritize among competing needs and respond quickly to requests for information.

Educational Requirements:
  • Bachelor's degree required; accounting, economics, business administration or a related-field preferred.

Preferred Requirements:
  • Working knowledge of QuickBooks a plus.
  • Familiar with NYC's Financial Management System (FMS).

  • One (1) year commitment to hiring bureau.

Additional Information:
  • Pursuant to the Mayor's Executive Order 75, as of August 2, 2021, all newly hired employees must be vaccinated against the COVID-19 virus, unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with DANY, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved at the time of your on-boarding process.
  • As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans .

The New York County District Attorney's Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Posted: 2022-07-15 Expires: 2022-08-13
Sponsored by:
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Sponsored by:
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Fiscal Administrative Assistant

New York County District Attorney's Office
New York, NY 10007

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