Description

This high profile Senior Administrative Assistant will report to the Executive Director and handle the following duties:

• Provide comprehensive & confidential administrative support to Executive Director and Board members, including calendar management, meeting coordination, and travel arrangements.
• Prepare, format, and proofread board meeting materials, presentations, agendas, and minutes.
• Supervises the front desk & arranges coverage for call outs & breaks.
• Retrieves information as requested from records, emails, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions. 
• Oversee & maintain the agency Uber Health accounts, as well as manages security access key/cards. 
• Process application for parking permits, vehicle registrations/violations and EZ pass for the programs. 
• Prepares agendas and schedules for meetings, as well as set-up & order refreshments for such meetings. 
• Maintains office supplies and coordinates maintenance of agency wide equipment & postage machine. 
• Maintains a system for recording expenses and the use of petty cash.
• May be requested to perform work after hours for emergency situations & agency fundraising events on/off site, as requested by the Executive Director. 

Requirements

• Two-Three years of administrative experience, ideally supporting senior leadership or a Board of Directors
• Extensive knowledge of Microsoft Office Suite, including advanced skills in PowerPoint and Excel
• Demonstrated experience handling confidential and sensitive information with discretion
• Excellent written and verbal communication skills
• Strong organizational skills with keen attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Professional demeanor with strong interpersonal skills
• Strong supervisory skills and able to work autonomously