Description

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like

Sandia National Laboratories is seeking an Administrative Support Associate to join our Executive Protocol and Strategic Engagements team. The successful candidate will play a vital role in supporting high-profile distinguished visitors (DVs) and strategic engagements hosted by our Executive Leaders. This role requires initiative and the ability to manage organizational workflow, handle multiple issues concurrently to meet deadlines, collaborate with stakeholders, and champion innovation to support Sandia's goals and objectives.

On any given day, you may be called on to:

• Serve as the security subject matter expert on policies and processes for all level of DoE and DoD clearances, badging, and accesses required for all activities supported by the Office of Executive Protocol and Strategic Engagements (EPSE).
• Serve as the liaison between the EPSE Office and internal, DoE, and DoD security organizations.
• Responsible for the proper handling and disseminating, and disposal of sensitive personal information.
• Support Protocol Officers with coordinating badging, escorting, catering, and transportation, and more for EPSE supported events, as needed.
• Support the EPSE team in designing processes to enhance workflow.

Due to the nature of the work, the selected applicant must be able to work onsite.

Salary Range

$48,500 - $89,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require

• High school diploma plus three (3) or more years of directly related experience, or equivalent combination of education and experience.
• Experience with the following:
  • Computer-based applications Excel, Word, and Outlook.
  • Work with highly personal and sensitive information.
  • Interface, in a professional manner, with all levels of staff and management, and high level distinguished visitors and various stakeholders.
  • Organize, prioritize, and follow through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities.
• Ability to obtain and maintain a DOE Q-level security clearance.

Qualifications We Desire

• Experience performing imprecisely defined assignments under critical time constraints independently or as part of a team.
• Ability to effectively work and collaborate in a team environment under pressure.
• Ability to interact with all levels of internal and external personnel, including the ability to network and build effective working relationships with multiple stakeholders.
• Ability to think outside the box and develop streamlined processes and procedures.
• Demonstrated ability to organize, prioritize, and follow through to completion on multiple tasks.
• Experience working in a fast-paced, politically sensitive environment.
• Experience meeting customer/project needs that result in overtime and/or working flexible hours (including weekends).
• Ability to independently resolve issues and problems while completing a task.
• Experience working distinguished level events in a corporate, government, or non-profit setting.
• Understanding of SNLs Enterprise Person (EP) database and the process for allowing visitors access onto SNL and Kirtland Air Force Base.
• Active DOE Q-level security clearance or equivalent (e.g., DOD Top Secret).

About Our Team

The Office of Executive Protocol and Strategic Engagements holds a commitment to ensuring efficient planning and effective execution of protocol expertise for Distinguished Visitor (DV) visits and strategic events in New Mexico and California to highlight Sandia's mission and achievements.

Posting Duration

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Position Information

This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years.

Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance.