17 days old

Inventory Supply Specialist - Full Time Days - Immanuel Pathways Southwest Iowa

Council Bluffs, IA 51503
  • Job Code

The overall purpose of this position is to plan, organize, direct, control and coordinate the ordering, storage and distribution of supplies and equipment required for daily operations of the Immanuel Pathways Centers. The primary responsibilities of this position are purchasing, receiving, inventory control, storage and distribution of supplies and equipment for all departments at Immanuel Pathways. This position will perform a combination of administrative, clerical and manual supply and equipment management functions. Supports and lives out Immanuel's Mission and CHRIST Promises.


Requirements of Job:

  • Be legally authorized (currently licensed or if applicable, certified or registered) to practice the job's functions and actions in the respective state in which he/she is resides or is employed.
  • Only act within the scope of his/her authority to practice in the respective state in which he/she is employed.
  • Agree to abide by the philosophy, practices, and protocols of the PACE organization

Key Areas
Key Responsibilities and Duties of the Job
Supply & Equipment Management
  • Acts as the primary liaison between vendor account managers and Immanuel Pathways.
  • Considers best price, quality, availability, and reliability when purchasing supplies and equipment.
  • Reviews, approves and submits all supply and equipment orders.
  • Establishes, monitors, and adjusts par levels according to census growth of Immanuel Pathways Centers.
  • Collaborates with the Finance Department to approve and code invoices and track and trend spending.
  • Maintains an organized and secure Central Supply Room.
  • Receives and inspects deliveries, comparing items received to items ordered, looking for damaged items, missing products, etc.
  • Coordinates all product returns, exchanges, replacements, etc.
  • Reviews, prepares and coordinates and/or delivers supplies and equipment to all departments and Immanuel Pathways locations.
  • Receives, inspects, sorts, disassembles and cleans durable medical equipment.
  • Labels, distributes, tracks participant durable medical equipment and other non-medical equipment deployed to the home.
  • Conducts routine inventory of supplies and equipment and reconciles against system reports.
  • Participates in the development of policies and procedures in the areas of procurement, inventory control, receiving, storage and distribution of supplies throughout Immanuel Pathways.
  • Manages preventative maintenance schedule for equipment.

Procurements & Requisitions
  • Ensures timely and accurate input of procurements into Electronic Health Record.
  • Manages recurrences and discontinuations of procurements Prepares orders and requisitions or other documentation for purchasing or requisitioning supplies of equipment.
  • Fulfills orders in the Electronic Health Record.
  • Reconciles 1500 forms to ensure timely payment.

  • Maintains compliance with established departments and organizational policies, procedures and objectives.
  • Follows all Immanuel Pathways policies, procedures and OSHA safety guidelines.
  • Participates in all safety, security and infection control programs that are mandatory as well as those required and provided by Immanuel Pathways and department.
  • Maintains and promotes a professional attitude by providing safe and effective support and assistance to co-workers in the delivery of participant care.

  • Performs other duties as assigned or requested.
  • Travels between the various Immanuel Pathways Centers a minimum of twice monthly or as needed.



  • High School Diploma/GED is required.
  • Bachelor's Degree in a business related discipline is preferred.
  • Equivalent years of education and experience may substitute for education requirement.

  • A minimum of two (2) years of materials management or purchasing is required, preferably in a health care environment.
  • One (1) year of experience working with the frail or elderly population required, or completion of job specific training related to working with the elderly population must be completed within the first six months of hire.
  • Equivalent years of education and experience may substitute for experience requirement.

Other Requirements-
  • Valid driver's license and reliable transportation is required.
  • May require up to 5-10% travel.
  • Basic Life Support (BLS) current certification.

KSA- Knowledge Skills and Abilities

  • Knowledge of medical equipment and supplies how to use and maintain them.
  • Knowledge of concepts, principles, and practices of supply chain management.
  • Knowledge of principles, practices, standards and techniques of Supply Management.
  • Knowledge of common safety hazards and precautions to establish a safe work environment.
  • Skilled and proficient in math.
  • Skilled in the use of computers including programs specific to the job.
  • Skilled in the use of office machinery-copiers, fax machines, scanners, calculators.
  • Skilled in identifying problems or issues, thinking of alternatives for solution, and being part of the solution.
  • Skilled in establishing and maintaining effective working relationships with residents/participants, co-workers, family members, and vendors.
  • Ability and willingness to provide customer service assistance in a timely and professional manner.
  • Ability to use a continuous improvement approach in daily business practices.
  • Ability to implement quality practices in personal behavior and job/department outcomes.
  • Ability to exhibit high standard of ethics, accountability and responsibility.
  • Ability to recognize ways to improve interactions, processes, systems, materials, equipment, and services.
  • Ability to work independently with minimum supervision.
  • Ability to consistently work in a positive and cooperative manner with fellow employees.
  • Ability to be pro-active by seeking out opportunities to help rather than waiting to be asked.
  • Ability to effectively communicate both verbally and in writing. Using tact and diplomacy in interactions at all levels.
  • Ability to organize and effectively use time, resources, and talents.
  • Ability to plan effectively using proactive approach, keeping appointments and following through on commitments.
  • Ability to make decisions in a logical and timely manner.
  • Ability to compile, interpret and utilize data.

Posted: 2021-02-09 Expires: 2021-03-10
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Inventory Supply Specialist - Full Time Days - Immanuel Pathways Southwest Iowa

Council Bluffs, IA 51503

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