26 days old

Sr. Administrative Assistant

Intuitive Surgical, Inc.
Sunnyvale, CA 94086
  • Job Code
    INSUUS211148EXTERNALENUS
At Intuitive, we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints. Our mission is our guiding force; our culture is the DNA that makes us unique.

As a pioneer in robotic-assisted surgery (RAS), we have been expanding our innovations through technology to help make a difference in the world. For 25 years, human ingenuity has guided our journey to help solve some of healthcare's complex challenges.

We believe a great idea can come from anywhere-inclusion and mutual respect are vital to our culture. We value character grounded in integrity, a strong capacity to learn, the energy to get things done, and diverse experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and strive to achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's help to advance the world of minimally invasive care.

Roles and Responsibilities:

  • Provide support to SVP, Multi-Port Platform & his/her Direct Reports with all daily administrative tasks.
  • Manages and books travel for the VP or SVP's and proactively coordinates the pre-planning of trips with various internal functions, including agendas and necessary contacts, information, and other necessary preparations.
  • Schedule meetings, appointments and maintains calendars.
  • Drives time management to drive the SVP's effectiveness and prioritizes to maximize value of time spent.
  • Coordinate meetings, VIP visits, events, and off-sites:
    • Order food, secure locations and set-up, secure equipment resources needed coordinate hotel and transportation services
    • Schedule interviews for organization
    • Facilitate transitions between contacts and greet guests as appropriate
    • Maintain meeting minutes and action items
  • Develops a solid understanding of the complex and global environment.
  • Able to credibly interact with individuals inside and outside of the company.
    • Screen email correspondence, and telephone calls; review, route and respond to inquiries as appropriate
  • Develop, edit, and publish presentations, prepare agendas, letters, and reports as requested:
    • Collect/produce reports as needed by VPs
  • Monitor company-wide travel expenses and work with Finance to reconcile monthly billing and support budget planning efforts.
    • Complete expense reports and/or check requests and process invoices
    • Create and review Purchase Orders and track project expenses
  • Complete other administrative duties or projects as needed or assigned, including but not limited to:
    • Faxing, copying, FedEx, filing, order supplies, print/collate/binder,
    • Coordinate with IT on printer/copier maintenance and paper supplies

Skill/Job Requirements:

To adequately perform the responsibilities of this position the individual must have:

  • A minimum of 5 years of administrative support experience including at least 3 years experience supporting Executive level staff.
  • Minimum Associates Degree...Bachelor of Arts preferred
  • Strong knowledge of MS Office Suite (Outlook, Word, Excel and PowerPoint).
  • Strong communication skills, both verbal and written.
  • Flexible "can-do" attitude with positive energy.
  • A keen ability to prioritize and juggle tasks.
  • Proven dependability, reliability, and resilience.
  • Unrivaled organization skills.
  • Strong customer service professional presence.
  • Is a team player and works well with others.

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Shift : Shift 1 - Day

Travel : No





Posted: 2021-03-26 Expires: 2021-04-24
Sponsored by:
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Sponsored by:
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Sr. Administrative Assistant

Intuitive Surgical, Inc.
Sunnyvale, CA 94086

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