28 days old

Sr. Administrative Assistant

Baxalta U.S., Inc.
Thousand Oaks, CA 91362
  • Job Code

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Job Description

Are you looking for a patient-focused, innovation-driven company that will inspire you and empower you to shine?

Join us as a Sr. Administrative Assistant in our Thousand Oaks, CA office. At Takeda, we are transforming the pharmaceutical industry through our R&D-driven market leadership and being a values-led company. To do this, we empower our people to realize their potential through life-changing work. Certified as a Global Top Employer, we offer stimulating careers, encourage innovation, and strive for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our global teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world. Here, you will be a vital contributor to our inspiring, bold mission.

Provide administrative support to Site Head and other Senior Leadership Team Members with exposure to confidential/sensitive information. Under general direction, this high-profile position provides a wide variety of support using exceptional computer, communication, judgement, and organization skills. Requires global interaction and exposure to senior levels of the organization and external customers.

Essential Duties and Responsibilities

  • General office duties including mail distribution and shipments, taking meeting minutes, compiling data for reports, creating presentations, proofreading and editing documents, filing, and ordering supplies
  • Support functional leaders with specialized and ongoing tasks
  • Schedule meetings including proactively arranging rooms, equipment, and refreshments
  • Coordinate schedules and assist in managing time of others
  • Create domestic & international travel arrangements
  • Input and track monthly departmental budget
  • Prepare expense reports and manage department purchases
  • Involvement with project management/event coordination
  • Create/prepare correspondence and complex presentations
  • May support staffing activities including interview scheduling, onboarding, and transfers
  • Participation on project teams
  • Assist with external regulatory inspections and audits
  • Support team engagement efforts and assist with event planning
  • Manage sensitive and confidential information.


  • Taking initiative, using good judgment, understand deadlines, and carrying multiple projects through to completion with an ability to work independently under general direction.
  • Ability to prioritize workflow, multi-task, and manage time effectively
  • Advanced proficiency in Microsoft Suite (Word/Outlook/Excel/PowerPoint) is required
  • Detail oriented, with a high level of accuracy
  • Strong communication skills, both written and verbal, in order to effectively communicate in a complex environment
  • Flexible and adaptable to changing priorities
  • Willing/able to work occasionally in controlled manufacturing environment where Good Manufacturing Practices are followed.

Education and/or experience

  • High school diploma or equivalent required; Higher level degree preferred.
  • Minimum 2-4 years of experience.
  • Complex project management experience preferred

Physical Demands

  • Must be able to lift, push, pull and carry up to 20 lbs.
  • In general, the position requires a combination of sedentary work and walking around observing conditions in the facility.
  • General office environment.
  • Must be able to work overtime as required.
  • Inside working conditions

Working Environment

  • Must be able to work in controlled environments requiring special gowning - required to follow gowning requirements and wear protective clothing over the head, face, hands, feet and body
  • No make-up, jewelry, contact lenses, nail polish or artificial fingernails may be worn in the manufacturing environment
  • Will work in a cold, wet environment and some clean room and cool/hot storage conditions
  • Must be able to work multiple shifts, including weekends and overtime
  • May be required to work in a confined area.
  • This job posting excludes CO applicants.


USA - CA - Thousand Oaks - Rancho Conejo

Worker Type


Worker Sub-Type


Time Type

Full time

Posted: 2021-07-07 Expires: 2021-08-05
Sponsored by:
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Sponsored by:
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Sr. Administrative Assistant

Baxalta U.S., Inc.
Thousand Oaks, CA 91362

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