Description

Overview of Position
Under general supervision of the Executive Director of Capital Projects, Planning and Facilities Operations, plans, manages, coordinates and provides leadership in the provision of Facility Operations, including Major Preventative Maintenance, Critical Maintenance, Grounds and Custodial Services Departments throughout the District, including allocation of staff and resources, and evaluation of assigned programs
Essential Functions
10%

Establishes goals and objectives for the section which are consistent with District policies and procedures and Department Collective Bargaining Agreements.
Establishes priorities, allocates necessary resources and implements decisions to ensure completion of goals and objectives.
Monitors progress and performance of staff in assigned departments

15%Plans, coordinates, and manages the activities of staff in assigned department; hires staff and assigns work; establishes clear performance expectations and evaluates staff based on results; initiates changes in assignment and takes corrective measures.
Initiates and makes recommendations concerning the handling of grievances, disciplinary actions, probation, and/or dismissal of employees.

10%Provides counsel and technical direction including review and approval of work requests, preparation of estimates to accomplish jobs, determination of methods of work accomplishment, determination and assignment of proper work priorities.
 Selects vendors to accomplish work on periodic maintenance, operations and services, and scheduled work orders.

10%Identifies and provides opportunities for support staff training.
Ensures that safety training and proper safety procedures are in place.

10%Develops and monitors section budget in collaboration with assigned budget analyst.
Ensures adherence to proper fiscal control measures, and District policies and procedures.

10%Initiates building and equipment maintenance standards and ensures adherence to these standards.
Supports decisions regarding repair or replacement for District building components and equipment, conducts research on new maintenance techniques, current trends, practices, and productivity methods.

10%Maintains liaison with other sections to provide effective coordination across the District.
Communicates with District departments and external agencies involved with maintenance and construction.
Provides technical assistance to District staff for problems related to existing facility alterations and improvements.

5%Serves as a member of the District bargaining team for labor contract negotiations involving facility operations personnel, as requested.
Ensures effective day-to-day administration of labor contracts; represents Facilities Operations/District through initial steps of the grievance process; determines appropriate response and implements decisions.

5%Interprets, monitors, and ensures District compliance with Federal, State, and local laws, regulations, and safety standards, including those related to bids and purchasing, prevailing wages, and special purpose uses.
Administers projects to ensure completed work conforms to codes and regulations.

15%Works with Principals, Building, and Program Managers, District staff and the public responsible for the resolution of maintenance issues.
Maintains liaison with other Capital Projects and Planning and Facilities staff to provide effective coordination between and among areas.
Obtains feedback on staff performance and customer satisfaction with work performed.

OTHER FUNCTIONS:  May perform related duties consistent with the scope and intent of the position.

Requirements

KNOWLEDGE, SKILLS AND ABILITIES:

Principles and practices of custodial and grounds administration, facilities maintenance, building systems, and equipment maintenance.
Work control concepts and methodologies.
City, County, State, and Federal building codes and safety standards.
Principles and practices of facilities planning, design, and construction.
Research and maintain needs assessment; administrative practices including staff supervision and training; journey level trades for large scale physical plant operations.
Computer systems and networks and standard application software, including spreadsheet, word processing, and data base packages.
Strong oral and written communications.
Team building, motivate others and work collaboratively to build an effective team.
Evaluate, assess, and improve the effectiveness of programs and procedures.
Provide leadership and direction to others.
Supervise staff; organize and carry out work schedules.
Analyze problems, and recommend and implement solutions.
Establish objectives, policies, and procedures.
Take individual initiative, accept responsibility and be held accountable.
Coordinate multiple projects simultaneously.
Develop and administer budgets.
Stimulate team and group processes.
Adapt to and innovate change and remain flexible.
Establish and maintain effective working relationships with District staff and administrators, outside agencies, and the public in a multicultural environment.

  
Typical Qualifications
 

EXPERIENCE/EDUCATION:

A typical way to obtain the knowledge and abilities would be:
 
Ten (10) years of increasingly responsible experience in maintenance and/or construction management, including five (5) years of experience managing a maintenance program for a large physical plant with multiple satellite sites with (4) Four years of supervisory/management experience; Bachelor's degree in construction management, engineering, business administration, public administration, or a related field; Master's degree preferred or an equivalent combination of education and experience.
 
Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.
 
CLEARANCES:
Criminal Justice fingerprinting and background check