Description
Arnold & Porter is seeking a highly skilled Senior Paralegal to join our Corporate and Real Estate Practice Groups. This position may be based in our San Francisco, Seattle, or Silicon Valley office and will work closely with attorneys and practice specialists to support sophisticated corporate, finance, and real estate transactions.
The ideal candidate will bring significant experience in corporate governance, entity management, transactional support, and commercial real estate matters, along with exceptional organizational skills and attention to detail.
Key Responsibilities
Transactional Support
Support attorneys through all phases of corporate, finance, and real estate transactions, including due diligence, document preparation, closings, and post-closing activities.
Coordinate and prepare transaction closing documents and closing sets.
Review and organize due diligence materials and maintain transaction records.
Corporate Governance & Entity Management
Prepare and file entity formation documents, including organizational certificates, bylaws, operating agreements, organizational minutes, amendments, qualifications, annual reports, dissolutions, and related filings, including blue sky and federal securities filings.
Form legal entities and obtain certificates of good standing and other corporate certificates.
Prepare stock certificates, promissory notes, and related corporate documentation.
Complete IRS Form SS-4 applications and obtain Employer Identification Numbers (EINs).
Coordinate annual reports and state compliance filings across multiple jurisdictions.
Draft annual resolutions, written consents, notices, authority documents, officer certificates, incumbency certificates, and other governance materials.
Maintain entity records and electronic databases tracking ownership structures, management information, assets, and key organizational details.
Emerging Companies and Venture Capital
Manage and maintain corporate records, capitalization tables, and equity ownership information.
Assist with the administration of equit incentive plans, including stock option grants, restricted stock awards, vesting schedules and related documentation.
Prepare and coordinate board and stockholder approvals for equity issuances, option grants, financings, and other corporate actions.
Support venture capital financing transactions by maintaining, reviewing and reconciling capitalization data, preparing closing checklists and coordinating updates.
Monitor equity plan compliance and maintain records related to stock issuances, option exercises, and securities law filings.
Finance & UCC Matters
Prepare and file UCC-1 Financing Statements and UCC-3 Amendments, Continuations, and Terminations.
Order, review, and analyze federal, state, and local UCC, lien, and litigation searches.
Prepare status reports and summaries related to search results and filing activities.
Real Estate Support
Research real property records and obtain vesting deeds, title information, and related property documentation through RealQuest, title companies, and public records sources.
Prepare, review, and coordinate recording of deeds, deeds of trust, and other real estate transfer documents.
Process out-of-state recording requests through the U.S. Deeds platform and other filing services.
Order and review title commitments, title reports, surveys, and related due diligence materials.
Prepare Bureau of Economic Analysis (BEA) filings associated with real estate transactions.
Review commercial contracts and leases and prepare summaries and abstracts.
Client Service & Practice Support
Manage audit letter requests, including due diligence review, drafting responses, and coordinating distributions.
Maintain client files, minute books, and corporate records.
Coordinate with service providers regarding entity filings, qualifications, dissolutions, withdrawals, annual reports, and UCC matters.
Maintain investor subscription materials and electronic records.
Create ownership and organizational structure charts using Microsoft PowerPoint.
Track and process vendor invoices and client disbursements.
Record billable time and maintain detailed matter-related records.
Provide notary services as needed.
Qualifications
High school diploma required; bachelor’s degree strongly preferred.
Minimum of seven (7) years of experience supporting corporate, finance, and real estate legal matters.
Experience with EDGAR required.
Experience with Carta a plus.
Demonstrated experience managing complex transactions and corporate governance activities.
Exceptional organizational and project management skills with the ability to prioritize competing demands in a fast-paced environment.
Strong analytical, critical thinking, and problem-solving abilities.
Excellent written and verbal communication skills.
Proven attention to detail and ability to identify and address complex legal and procedural issues.
Strong interpersonal skills and a commitment to professionalism, collaboration, and client service.
Ability to work independently while managing multiple deadlines and priorities.
Flexibility to work overtime, including evenings and weekends, and travel as needed.
Must possess, or be eligible to obtain, a Notary commission in the state where the position is based.
Join Arnold & Porter and become part of a collaborative team supporting sophisticated corporate, finance, and real estate transactions for leading clients across industries.
Applicants should submit a cover letter, resume, school transcript, and a brief writing sample for consideration.
The anticipated base salary for this position is $98,852 to $120,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.
As a nonexempt position, this position is eligible for overtime.
The firm may provide a discretionary bonus annually.
Arnold & Porter is an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.
Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
For our EEO Policy Statement, please click here. If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights.
Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster.
