Description

About Sandia

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

What Your Job Will Be Like

We are seeking an agile, enthusiastic, and detail-oriented administrative professional (job title: Administrative Support Associate (ASA)) ready to take on new challenges providing support for our fast-paced, high-impact program. You will be an integral part of our team ensuring seamless program activity execution, relying on your analytical and critical thinking skills to anticipate and respond to a variety of needs.

As a critical member of the W87-1 program you will interact daily with technical partners, program managers, and ASA peers at both the Livermore and Albuquerque sites, as well as with external partners and customers. You will work collaboratively with your team to fulfill program support needs, while establishing and enhancing processes and structures that enable smooth workflow, tracking, and follow-through.

On any given day, you may be called on to:

• Support high-level program meetings to include securing locations, coordinating attendees (including visitors), verifying security clearance levels, setting agendas, maintaining files for the meeting, collecting action items, and communicating with staff and management
• Manage support correspondences from shared email accounts
• Monitor, communicate, screenshare, and present information to managers and team members in classified and unclassified meetings
• Collaborate with Sandians in both NM and CA and engage proactively with external partners across the National Security Complex
• Participate in information management and communication projects and processes such as file collection and storage, assistance with management reporting, tracking action items, and team tasks
• Gather, collect, record, monitor, and verify data and information from multiple sources
• Backup peers with email entity account support, calendaring, or in-person meetings

Due to the nature of the work, the selected applicant must be able to work on site in Livermore, CA, at least 50% of the time.

Salary Range

$57,800 - $106,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require

• High school diploma plus five or more years of relevant experience
• Experience with common office software including Microsoft Office (e.g., Word, Excel, PowerPoint, Outlook, Teams)
• Ability to obtain and maintain a DOE Q-level security clearance

Qualifications We Desire

• Active US DOE Q-level security clearance or equivalent active clearance with another U.S. government agency
• Bachelor's degree in relevant field plus four or more years of relevant experience
• Ability to manage tasks and organize, prioritize, and follow through to completion on multiple tasks simultaneously
• Customer service-oriented mindset with enthusiasm for supporting the administrative needs of the organization
• Strong written and verbal communication skills
• Proven ability to perform detailed work accurately
• Proficiency with the Microsoft Office Suite, SharePoint, and Confluence
• Proven ability to take initiative, exercise good judgment, act professionally, and team effectively
• Proven ability to handle sensitive information and situations with tact and discretion
• Experience originating, marking, and handling classified documents
• Familiarity with Nuclear Deterrence programs and Sandia's program structure

About Our Team

You'll be part of the Nuclear Deterrence Communications and Information Management department; a dynamic team that provides communications, technical writing, information management, and program support expertise for the W87-1 modification program.

Posting Duration

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.