Description

Posting Details

Posting Number

S15240P

Working Title

FoodPro Assistant Manager

Department

Auxiliary Central Storage

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

dining.uga.edu

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

This position offers a 40 hour work week.
Hours and schedule may vary and will include evenings and weekends.

Advertised Salary

19.907692

Posting Date

06/02/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

06/15/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title

Inventory Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Position Summary

Reporting to the FoodPro Manager, the primary function of the FoodPro Assistant Manager will be to perform daily invoice entry and product maintenance within FoodPro. Under the supervision of the FoodPro Manager, the FoodPro Assistant Manager will also provide support and guidance to units on daily activities needed for inventory and invoicing. These include developing/maintaining SOPs for receiving product from external vendors, transferring goods between Dining locations, taking weekly inventory and report analysis to ensure all units are operating at the highest level for current and future fiscal and production weeks. Responsibilities also include serving as the back-up to the FoodPro Manager. Will also serve as backup for POS Manager as needed. Provide training and support to all units on the process of receiving goods to and/or from respective units. Work with user to ensure procedures are followed in the use of FoodPro. Work to establish inventory, schedule cycle, and special event menus. Work to promote the use and enhance the FoodPro program. Work with Dining Service staff in all areas to ensure procedures are followed in the use of FoodPro.

Knowledge, Skills, Abilities and/or Competencies

• Extremely well-organized with strong analytical skills; attention to detail.
• Able to accurately maintain a variety of records and to prepare reports.
• Able to meet deadlines and manage time accordingly.
• Able to strategically plan and logistically execute work flows.
• Ability to successfully manage through crisis and extenuating circumstances.
• Well-versed at building relationships internally and be a consummate team player.
• Able to work autonomously, with little supervision, and effectively to troubleshoot challenges as they arise.
• Able to work varied shifts including evenings and weekends.
• Present a professional image and be able to work collegially and effectively within a community of students, employees, faculty, staff and others.
• Possess a high degree of integrity, ethics, and dedication to the mission of the University of Georgia.

Physical Demands

Regularly sit, and occasionally needed to stand/walk. Frequently lift and/or move 20 lbs. to 50 lbs.

Is driving a responsibility of this position?

Yes

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Accurate invoice entry into FoodPro. Review of scanned invoices and EDI from locations to ensure catchall numbers are identified and resolved through communication with Dining Hall staff.
• Monitor credits indicated on invoices vs. credits claimed on vendor payment portal. Enter credit memos into FoodPro.
• Audit and verify inventory counts and procedures on predetermined rotation cycle. May be conducted in person or through forensic examination of product credits vs purchases vs amount on hand.
• Monitor Location Cost Summary and Inventory Analysis weekly reporting. Investigate issues that may be causing report anomalies.
• Create inventory numbers and add them to the relevant FoodPro locations with correct inventory and purchase units and pack ratios per requests from TeamDynamix Ticket system. Also, to include all pertinent information of items including but not limited to its vendor order number(s), brand information, UPC , etc.
• Communicate all new inventory information to the Associate Director for Culinary Development/Certified Executive Chef, Nutrition team, POS Manager, FoodPro Manager and production team (unit production managers, sous chefs, and material handlers).
• Report issues or irregularities to FoodPro Manager and Executive Chef.

Percentage of time

70

Duties/Responsibilities

• Serve as back-up to FoodPro Manager and Point-of-Sale manager. Assist with FoodPro duties and special projects as needed. Routine duties include product additions, user support, client software installation and weekly start-up/production run. Special projects varied but may include projects requiring multiple steps, complex processes and multiple team players.
• Provide training and support to all units on the process of receiving goods to and/or from respective units. Work with user to ensure procedures are followed in the use of FoodPro. Work to establish inventory, schedule cycle, and special event menus. Work to promote the use and enhance the FoodPro program. Work with Dining Service staff in all areas to ensure procedures are followed in the use of FoodPro.

Percentage of time

15

Duties/Responsibilities

• Maintains Master List Management software for Prime Vendor ordering.
• Troubleshoot out of stock items by consistently monitoring changes to discontinued products and make appropriate changes/associations in MLM software and FoodPro, ensuring products are ordered and invoiced properly.
• Communicate with Prime Vendor Account rep and Executive Chef as needed to stay ahead of pending changes to products.

Percentage of time

10

Duties/Responsibilities

• Represents the department internally as needed at committee meetings and campus events and externally at related food service organization meetings/events and community events.
• Perform other duties and assist in operating units as assigned.

Percentage of time

5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Brian Gibbs

Recruitment Contact Email

bggibbs@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Are you willing to bend, stoop, squat, kneel, stand, climb stairs, and work with hands above head frequently and work on a standard and/or extended ladder throughout a work shift?
   • Yes
   • No
   • No Response
2. * How many years of experience do you have in this type of position?
   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+
3. * How did you hear about this job opportunity?
   • UGAjobsearch.com
   • InsideHigherEd.com
   • Indeed.com
   • hCareers.com
   • LinkedIn
   • Facebook
   • The Department of Labor
   • Goodwill
   • UGA Employee
   • Other

Applicant Documents

Required Documents

1. Resume/CV
2. List of References with Contact Information

Optional Documents

1. Cover Letter